Administrative and Compliance Assisant

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POSITION OVERVIEW:

The Administrative and Compliance Assistant is responsible for assisting in administrative operations and helping ensure documentation and files meet necessary compliance standards. Administrative duties include, but are not limited to, timely and accurate input of all deposits and payables, assistance in preparing programmatic documentation and reports and maintaining all files in proper order to ensure legal compliance and accuracy.

PRIMARY FUNCTIONS:

Administrative

• Process billings, deposits and payables for all on-going shelter functions, as directed by the Executive Director.
• Deposit donations as needed and generate appropriate receipt and acknowledgements.
• Generate year-end donor statements and mailings as directed by the Executive Director.
• Assist the Executive Director in creating financial reports for grant funding and statistics.
• Process employee payroll and submit to payroll agent.
• Oversee the employee time clock system.
• Maintain employee leave records.
• Work with the auditor to provide the necessary requirements to complete each annual audit.
• Ensure all administrative filing systems are organized, maintained and accessible.
• Assist management in maintaining and verifying Caseworthy data.
• Assist in upkeep of organizational website.
• Assist in upkeep and usage of organization CRM program for contact management.

Facilities

· Assist the Executive Director in facilitating maintenance and repair of shelter facilities and equipment.

· Monitor and maintain security systems.

· Updating and maintaining telecommunications systems.

· Ensure Camden House adheres to all health and safety standards.

· Assist the Executive Director in planning and executing necessary renovations and repairs.

Job Type: Full-time

Pay: $15.00 - $17.00 per hour

Expected hours: No more than 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Education:

• Associate (Preferred)

Experience:

• Microsoft Office: 2 years (Required)
• Computer literacy: 2 years (Required)
• Office administration: 2 years (Required)

Work Location: In person