Office Assistant

Benefits:

• 401(k)


• Dental insurance


• Health insurance


• Vision insurance

**Job Title: Office Assistant**
We ask that you please do not call the office. Once your resume is submitted we will review and be in touch.

Job Summary:

We are seeking a highly organized and detail-oriented Office Assistant to join our team. The ideal candidate will play a crucial role in maintaining office efficiency, data management, and providing administrative support. Proficiency in general office tasks and computer skills is a must, with prior experience in Accounts Receivable and Accounts Payable being a valuable asset.

Key Responsibilities:

1. Office Organization:

- Maintain a well-organized office environment.

- Manage office supplies and inventory.

- Ensure all office equipment is in good working condition.

2. Data Input:

- Accurately input and update data using various software and databases.

- Assist in data entry projects and maintain data integrity.

3. AR/AP Experience (a plus):

- Provide support for Accounts Receivable and Accounts Payable tasks, including invoicing and bill processing.

- Assist in reconciling financial records when needed.

- Collections

4. Phones:

- Answer and direct phone calls professionally and efficiently.

- Take messages and relay information as necessary.

5. Filing:

- Maintain an efficient filing system for physical and digital documents.

- Ensure documents are properly labeled, sorted, and stored for easy retrieval.

6. Computer Knowledge:

- Utilize various software applications to perform tasks efficiently.

- Troubleshoot basic computer and software issues as they arise.

- Assist with general IT support, as needed.

7. Administrative Support:

- Assist in scheduling appointments and meetings.

- Prepare and distribute internal and external communications.

- Handle incoming and outgoing mail and shipments.

Qualifications:

- High school diploma or equivalent; further education or relevant certification is a plus.

- Prior experience in office administration is preferred.

- Proficient computer skills, including knowledge of MS Office (Word, Excel, Outlook).

- Strong organizational skills and attention to detail.

- Excellent verbal and written communication skills.

- Ability to multitask and manage time effectively.

- Team player with a positive and proactive attitude.

- Familiarity with Accounts Receivable and Accounts Payable processes is a plus.

Working Conditions:

- This position is typically based in an office environment.

- Standard office hours, 8am-5pm Monday -Friday

- Occasional lifting of office supplies or materials may be necessary.

If you meet the qualifications and are interested in becoming a valuable part of our team as an Office Assistant, please submit your resume and a cover letter outlining your relevant experience and skills. We look forward to reviewing your application.

Jones Welding and Industrial Supplies, Inc. is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

As an independent welding and industrial gas distribution business, we focus on providing customer solutions, technical expertise and quality products to a continually evolving industry.