HR Coordinator- Bilingual ENG/SPAN

Job Description

Job Description

Description:

We are looking for an experienced, detail-oriented HR Coordinator to join our growing landscaping

team at Crabapple LandscapExperts. This role is ideal for someone who thrives in a hands-on

support environment, enjoys working with people, and takes pride in keeping things organized and

running smoothly. You’ll play a key role in welcoming new hires after their paperwork is complete

and ensuring they are fully processed and set up for success from day one. This role will report

directly to the Human Resources Manager with a dotted line to the Director of Human Resources

and Payroll.

Travel Requirements

This position requires approximately 50% travel to multiple Crabapple branch locations. The HR

Coordinator will be expected to visit branch offices on a regular basis to support onboarding,

orientations, and HR operations across the company.

What You’ll Do

Onboarding & New Hire Processing

• Receive and verify completed new hire documentation packages, confirming all required

forms have been submitted prior to the start date

• Process new hires in Paylocity, ensuring accurate data entry for all employee records

• Coordinate post-paperwork onboarding logistics, including orientation and or all required

training completion in Paylocity, arranging uniform distribution, and confirming equipment

setup

• Serve as the primary point of contact for new hires from the point of system processing

through their first weeks on the job

• Ensure all new hire records are complete, organized, and compliant in Paylocity following

the onboarding process

• Communicate with department managers to confirm new hire readiness and coordinate

start-date logistics

HR Administration

• Maintain and update employee records in Paylocity, ensuring data accuracy and integrity at

all times

• Support online setup for benefits through and answer general employee questions about

company policies

• Help coordinate employee recognition efforts, team events, and internal communications

• Track and follow up on outstanding HR paperwork and compliance items

• Ensure compliance with federal, state, and local employment laws and regulations

• Coordinate seasonal hiring surges and workforce planning with operations managers

• Support disciplinary processes and terminations in accordance with company policy

• Promote a positive, inclusive, and safety-first workplace culture

Office & Supply Management

• Monitor and manage office supply inventory, placing orders as needed to keep the office

stocked

• Coordinate with vendors to ensure timely delivery of supplies and resolve any order

discrepancies

• Maintain an organized supply area and track spending against a set budget

Required Qualifications

• Bilingual in English and Spanish

• Minimum 3–5 years of experience in an HR coordinator, HR generalist, or HR administrative

role

• Hands-on experience using Paylocity for new hire processing, employee recordkeeping, and

benefits administration

• Solid working knowledge of HR compliance requirements, including recordkeeping best

practices and employment eligibility verification

• Experience coordinating post-offer, post-documentation onboarding logistics for hourly

and/or seasonal workforces

• Proven ability to manage multiple priorities and deadlines in a fast-paced environment

• Strong organizational skills and meticulous attention to detail

• Proficiency with Microsoft Office Suite and/or Google Workspace

• Excellent written and verbal communication skills

• Ability to handle confidential information with discretion and professionalism

• Willingness and ability to travel approximately 50% of the time to multiple branch locations

Work Environment

This role operates year-round with increased activity during peak landscaping seasons (Spring

through Fall). Travel to multiple Crabapple branch locations is required approximately 50% of the

time. The ideal candidate is comfortable working in a team-oriented, field-services environment and

takes pride in supporting the people who keep our operations running.

Why Join Crabapple

We’re a team that takes pride in our work — both in the field and behind the scenes. Since 1992,

Crabapple LandscapExperts has been committed to excellence in everything we do. You’ll be

joining a supportive environment where your contributions directly impact the experience of every

new team member who walks through our doors.

Experience working in landscaping, construction, agriculture, or another field-based industry

with a largely hourly workforce

• Bilingual ENG/SPAN

•Associate’s or Bachelor’s degree in Human Resources, Business Administration, or a

related field, or equivalent work experience

• SHRM-CP or PHR certification (or active pursuit of either)