Front Desk Receptionist/Accounts Payable Clerk

Full-time

Description

Position Overview:

As the first point of contact for members and guests, the Front Desk Receptionist plays a vital role in creating a welcoming and professional environment at The Savannah Golf Club.

We are seeking a dependable and meticulous individual to serve as our Front Desk Receptionist and Accounts Payable Clerk. This dual-role position is essential to maintaining smooth office operations, supporting departmental needs, and ensuring accurate financial record-keeping. The ideal candidate will be professional, organized, and capable of managing multiple responsibilities efficiently in a dynamic environment. In addition to receptionist and accounts payable duties, this position also provides support to managers with various administrative tasks as needed.

This role offers potential for advancement within the Club’s administrative team, based on performance and initiative.

Responsibilities:

· Greet and welcome guests and members in person and on the phone.

· Answer, screen and forward incoming phone calls.

· Ensure reception area is tidy and presentable, with all necessary supplies (e.g., pens, forms, and brochures)

· Be knowledgeable and provide basic and accurate information in-person and via phone/email.

· Receive, sort, and distribute daily mail/deliveries.

· Maintain office security by following safety procedures and controlling access via the reception desk.

· Deposit checks daily utilizing the bank teller scanner.

· Type menus or documents as requested by Management staff utilizing Microsoft Word or Excel

· Assist with monthly member billing statements and documents needed for the Board meeting.

· Mail “change” letters to membership following monthly Board meetings.

· Maintain and update reservation lists daily, communicating with Management.

· Maintain third party contracts and keep Director of Club Operations up to date on the contract renewal date.

Procurement & Departmental Support:

· Assist with ordering and procuring supplies and materials for various departments.

· Coordinate with vendors and track deliveries.

Requirements

· Minimum of three years of customer service and administrative experience

· Previous experience in reception and/or accounts payable roles

· Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook). Excel

· Experience and knowledge of Jonas, or ability to learn

· First-hand experience with office equipment (e.g., postage machines, copiers, and printers)

· Professional attitude and appearance

· Clear and articulate written and verbal communication skills

· Ability to be resourceful and initiative-taking when issues arise.

· Excellent organizational skills

· Multitasking and time-management skills, with the ability to prioritize tasks.

This job description in no way states or implies that these are the only duties to be performed by an employee occupying this position. Employees may be required to perform other related duties as assigned, to ensure workload coverage.

Salary Description

starting at $19- $20.00 per hour