Administrative Assistant

Job Description

Job Description

Administrative Assistant

Are you a mission-aligned professional who thrives in a fast-paced, purpose-driven environment? We’re seeking a highly organized, proactive, and resourceful Administrative Assistant to support our Executive Team and help drive our organization’s impact forward.

Reporting directly to the Chief of Staff , this role is pivotal in enabling our leaders to focus on strategic priorities by managing a wide range of administrative and operational responsibilities. You’ll be a trusted partner, a master of logistics, and a key contributor to our organizational rhythm and culture.

This is a gateway role — a rare opportunity to gain deep insight into the inner workings of a dynamic organization and grow into any function that aligns with your interests and strengths.

Executive Support & Meeting Preparation

• Coordinate complex scheduling and prepare executives for meetings with agendas, research, and briefing materials. Anticipate needs and streamline workflows to support organizational growth.

Document & Presentation Development

• Draft, edit, and manage high-level confidential documents, reports, and presentations that support strategic initiatives and executive communications.

Travel & Logistics Management

• Plan and manage domestic and international travel, ensuring seamless itineraries and budget compliance. Be available for off-hours coordination when needed.

Operations & Budget Oversight

• Monitor departmental budgets and expenditures, ensuring alignment with financial goals and operational efficiency.

Communication & Relationship Management

• Serve as a key liaison between the Executive Team and internal/external stakeholders. Foster trust and clarity through thoughtful communication and follow-through.

Board & Governance Support

• Coordinate Board of Directors meetings, prepare and distribute materials, take minutes, and track follow-up on action items.

Team Engagement & HR Collaboration

• Partner with HR to support internal communications, team events, and engagement initiatives that reflect our values and culture.

What qualities drive success:

• Proven ability to manage multiple priorities with grace and precision
• Strong written and verbal communication skills, with a commitment to confidentiality
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Strong interpersonal skills and the ability to build relationships across all levels
• A proactive, solutions-oriented mindset with a high degree of discretion
• Excellent time management, project coordination, and communication skills
• Comfort working independently while maintaining transparency and collaboration
• A commitment to our mission and values, with a desire to contribute meaningfully to our collective success
• Two years of administrative, customer support or similar experience
• Position is located in Athens, Ga.

We are a growing biotechnology company in Athens, Georgia. We manufacture bio-based polymers with a goal of replacing (yes, replacing) single-use petroleum-based plastics. Our biopolymers are bio-based and made from renewable resources that are biodegradable and compostable.

Company Description

We are a growing biotechnology company in Athens, Georgia. We manufacture bio-based polymers with a goal of replacing (yes, replacing) single-use petroleum-based plastics. Our biopolymers are bio-based and made from renewable resources that are biodegradable and compostable.