Fractional COO

Job Description

Job Description

Position Overview

We're seeking experienced Fractional Chief Operating Officers to join our elite team of operational excellence experts. As a key partner in our mission to empower leaders and organizations, you'll work directly with our clients to transform their operations, streamline processes, and drive sustainable growth.

Classification: Independent Contractor (1099)
Commitment: 10-25 hours per week per client
Compensation: $5,000-$10,000 monthly retainer per client engagement

About Apex Virtual Solutions

We help leaders delegate with confidence, operate with clarity, and grow with intention. Our mission is to empower entrepreneurs and organizations with the operational excellence, leadership capabilities, and team dynamics they need to create more time, impact, financial stability, and freedom.

What You'll Do

Strategic Planning & Implementation

• Partner with CEOs to transform high-level vision into actionable operational plans
• Develop clear execution strategies with defined goals, priorities, and accountability measures
• Align cross-departmental operations with overall business objectives

Process Optimization & Systems

• Assess current operational workflows and identify inefficiencies
• Design and implement streamlined processes that eliminate bottlenecks
• Install scalable systems that reduce dependency on constant leadership oversight
• Document core processes for consistency and training

Team Development & Leadership

• Mentor leadership teams and improve decision-making capabilities
• Establish effective meeting cadences and accountability structures
• Build high-performing teams through strategic coaching and development
• Guide hiring and onboarding processes for operational roles

Financial Oversight

• Collaborate with finance teams on budgeting and cash flow management
• Implement cost control measures and efficiency improvements
• Establish financial KPIs and reporting structures

Performance Monitoring

• Develop and track key performance indicators across all operational areas
• Create executive dashboards and regular reporting rhythms
• Provide data-driven insights for strategic decision making

Change Management

• Lead organizational transitions during growth phases
• Manage scaling challenges and market expansion initiatives
• Develop contingency plans and risk mitigation strategies

Required Qualifications

Experience & Background

• Minimum 10+ years of C-suite or senior operations leadership experience
• Proven track record of scaling businesses from $3M to $15M+ in revenue
• Experience across multiple industries with demonstrated operational transformations
• History of building and leading high-performing teams (20+ employees)

Core Competencies

• Strategic planning and execution expertise
• Process design and optimization experience
• Financial acumen and budget management
• Change management and organizational development
• Data analysis and KPI development
• Technology implementation and system integration

Leadership Skills

• Exceptional communication and presentation abilities
• Conflict resolution and negotiation expertise
• Executive coaching and mentoring experience
• Board-level reporting and stakeholder management

Technical Requirements

• Proficiency in project management tools (Asana, Monday.com, etc.)
• Experience with CRM and ERP systems
• Advanced Excel/Google Sheets and data visualization tools
• Familiarity with automation and workflow optimization platforms

Ideal Client Profile

You'll work with growth-stage companies ($3M-$15M revenue) including:

• Professional services firms
• Technology companies
• E-commerce businesses
• Healthcare organizations
• Manufacturing companies