Records Bureau Clerk

Records Bureau Clerk Location Augusta, GA :

DESCRIPTION

Provides clerical support, maintains records, and disseminates information within the guidelines of state and federal laws, departmental rules and regulations, County ordinances, Public Information and Privacy Acts, and GCIC/NCIC. Reports to the Sergeant or other designated person and works with co-workers, the public, law enforcement agencies, attorneys, and court personnel to provide administrative support.

PRINCIPAL DUTIES AND RESPONSIBILITIES

• Merge field reports into local computer, checking for accuracy and adding additional fields to the computer system, as well as indexing accident report information.
• Enters, cancels, clears, modifies, files into state/federal computer, as well as operating two-way radio.
• Take in copy monies, and writes cash bond receipts for citations.
• Assists in checking in and separating incoming paperwork, as well as checking in property for safe-keeping.
• Enters and updates house watch requests and daily bulletin on the County's Intranet computer system.
• Assists general public or other law enforcement agencies by phone or in person, and serves as resource to department personnel, and processes incoming daily mail.
• Performs other duties of a similar nature or level.

POSITION SPECIFIC RESPONSIBILITIES MIGHT INCLUDE:

• Enters reports into the state/federal computer system.

MINIMUM REQUIREMENTS

EDUCATION: High School diploma or G.E.D.

EXPERIENCE: Two (2) - three (3) years of experience in a similar position, or sufficient experience to perform the principal duties and responsibilities.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Considerable knowledge of modern office practices and procedures, filing and record systems, and NCIC/GCIC computer system.
• Familiarity with departmental rules and regulations, state and federal laws, Public Information and Privacy Acts, GCIC guidelines, and County ordinances.
• Proficiency in interpersonal relations and basic mathematical calculations.
• Mastery of operating a computer, copier, cash register, police radio, and standard office equipment.
• Good communication skills, both oral and written.
• Demonstrated ability to work independently.
• Typing/Keyboarding (35 words per minute - minimum)

Records is a 24/7 operation. Clerks are assigned to a 12 hour shift and would work seven (7) days every two weeks. Example: 2 day shifts, 2 days off, 3 day shifts, 2 days off, 2 day shifts, 3 days off

CERTIFICATION: GCIC Certification.

OTHER

PHYSICAL REQUIREMENTS: Positions in this class typically require: walking, pushing, pulling, lifting, fingering, grasping, feeling, talking, hearing, seeing and repetitive motions. Work is performed in an office setting.

Light Work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time, the job is rated for Light Work.

DISCLAIMER: The preceding has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to this job.