AT OFFICE ADMIN

OFFICE/BRANCH ADMIN/

Position Specifics:

Department: Administrative

Reports to: Branch Manager/District or General Manager

Supervises: None

Position Type: Non-Exempt

Purpose:

Performs a full range of administrative support duties for the Colquitt, GA dealership location. Responsible for answering incoming calls, directing calls to appropriate associates, mail distribution, flow of correspondence, requisition of supplies as well as additional clerical duties.

Essential Functions:

• Receives visitors and telephone calls ensuring these individuals are directed to the proper parties within the dealership
• Prepares bank deposits and balances cash receipts
• Records standard accounts payable and accounts receivable entries on a daily and monthly basis
• Maintains accounts payable or accounts receivable records
• Reviews purchase orders ensuring information is accurate and submits supporting paperwork to the Accounting Department
• Distributes mail and maintains dealership files
• Drafts and types standard letters and memoranda as requested and prepares documents for distribution
• Provides administrative support to the sales, parts, and service departments at that location
• May order office supplies for the store location

Experience, Education, Skills and Knowledge:

• 1+ years in an administrative assistant or bookkeeper position preferred
• Knowledge of heavy equipment industry preferred
• Proficiency in using standard computer applications such as Microsoft Office and internet functions. Deere systems and dealer business systems preferred
• Demonstrates organizational, interpersonal, analytical and communication skills
• High school diploma or equivalent experience required
• General accounting knowledge
• Strong people and communication skills
• Excellent organizational skills

Other Duties:

Please note this is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.