Front Desk Administrative Assistant

Job Description

Job Description

Description:

About Hull Property Group

Hull Property Group is one of the largest privately held commercial real estate companies in the United States. Our long-term ownership strategy and commitment to redevelopment allow us to revitalize and reposition properties that play a vital role in strengthening the local economies and communities we serve.

Our mission of Inspiring Success is the cornerstone of our continued growth, shaping not only the evolution of our properties, but also the development of our company and our people. As a locally owned company with a national presence, Hull Property Group offers employees the unique opportunity to work in a collaborative, family-oriented environment while contributing to projects and initiatives across the country. This balance creates meaningful opportunities for professional growth, learning, and impact.

The Front Desk Administrative Assistant serves as the first point of contact and the face of Hull Property Group’s corporate office. This role plays a critical part in creating a welcoming, professional experience for visitors, clients, and employees while ensuring the smooth daily operation of the front office.

In addition to providing exceptional customer service, this position supports multiple departments through administrative coordination, communication management, and office operations.

Front Office & Guest Experience

• Serve as the primary point of contact for incoming calls, visitors, vendors, and candidates.
• Greet guests and ensure a welcoming, professional lobby environment.
• Direct visitors appropriately and maintain awareness of staff availability and office activity.
  

Communication & Administrative Support

• Answer and route incoming phone calls while providing accurate information to callers.
• Take and relay messages efficiently to the appropriate team members.
• Provide general administrative and clerical support across departments as needed.

Office Operations

• Maintain front desk coverage and ensure reception, lobby, and conference rooms are organized and presentable.
• Manage daily mail operations including sorting, distribution, and logging of FedEx, UPS, and certified mail.
• Coordinate package receipt and distribution for the office.
  

Administrative Coordination

• Assist departments with overflow projects and administrative tasks.
• Coordinate rental car and travel reservations when requested.
• Provide coverage for Administrative Coordinator/Runner duties as needed.
  

Additional Responsibilities

• Support office efficiency through organization, proactive communication, and attention to detail.
• Perform other administrative or operational duties as assigned.

Success in this role requires a professional presence, strong organizational skills, and the ability to confidently manage a high-volume front desk while supporting multiple administrative priorities.

• Experience in a professional office environment preferred
• Excellent verbal and written communication skills
• Professional, friendly, and service-oriented demeanor
• Strong organizational and multitasking abilities
• Exceptional attention to detail and reliability
• Ability to work independently and demonstrate initiative
• Strong customer service mindset when interacting with employees, clients, and visitors
• Basic accounting knowledge or experience is a plus
• Valid driver’s license with a clean driving record
• Ability to successfully pass a post-offer background check and drug screening