Bookkeeper

Job Description: Full Charge Bookkeeper

Position Summary

We are seeking a detail-oriented and highly organized Full Charge Bookkeeper to oversee the day-to-day financial operations of the business. This role is responsible for managing the full accounting cycle, including accounts receivable, accounts payable, payroll processing, accrual accounting, and month-end close activities.

The ideal candidate is proactive, accurate, and comfortable working independently while maintaining strong communication with leadership, clients, and vendors.

Key Responsibilities

Accounts Receivable Management

• Generate and distribute customer invoices accurately and timely

• Monitor accounts receivable aging and follow up on outstanding balances

• Apply customer payments and reconcile discrepancies

• Maintain accurate customer account records

• Communicate professionally with clients regarding billing inquiries and collections

Accounts Payable & Bill Pay

• Process vendor invoices and maintain organized payable records

• Execute payments via:

• Check

• ACH

• Wire transfers

• Verify approvals and ensure proper coding of expenses

• Maintain vendor files and W-9 documentation

• Monitor cash flow and payment schedules

Month-End Close & Reconciliation

• Perform monthly bank and credit card reconciliations

• Reconcile balance sheet accounts and investigate variances

• Prepare and post journal entries

• Maintain accurate general ledger records

• Assist in preparation of monthly financial reports

Accrual Accounting

• Record accruals and deferrals in accordance with accrual-based accounting principles

• Ensure revenue and expenses are recognized in the proper accounting period

• Maintain supporting schedules for prepaid expenses, accrued liabilities, and revenue recognition

• Support year-end financial reporting and CPA requests

Payroll Processing

• Process payroll accurately and on schedule

• Maintain payroll records and employee data

• Ensure compliance with federal, state, and local payroll regulations

• Manage payroll tax filings and payments

• Coordinate with payroll providers as needed

Benefits Administration

• Administer employee benefits including health insurance, retirement plans, and other programs

• Manage employee enrollments, changes, and terminations

• Reconcile benefit invoices and payroll deductions

• Serve as liaison between employees and benefits providers

Qualifications

• Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred

• 3+ years of full-charge bookkeeping or accounting experience

• Strong knowledge of accrual accounting principles

• Experience processing payroll and managing benefits administration

• Proficiency in ERP Systems

• Advanced proficiency in Microsoft Excel

• Strong attention to detail and organizational skills

• Ability to manage multiple priorities and meet deadlines

• Excellent communication and problem-solving skills

Work Environment

• Ability to work independently and collaboratively

• High level of confidentiality handling financial and employee information