Office Coordinator

Job Description

Job Description

Job Title: Office Coordinator
Location: Alpharetta, Georgia (On-site)
Schedule: Monday – Friday, 9:00 AM – 5:00 PM ET
Reports To: Director, Human Resources

About Heathos:
Heathos is a next-generation, data-driven insurance ecosystem built to support agencies and carriers across the healthcare insurance value chain. Headquartered in Alpharetta, GA, Heathos brings together FirstEnroll (enrollment & billing), AdminOne (claims processing), and SonicMarketing (national marketing and carrier contracting) under one unified platform. Our mission is to simplify complex insurance processes through innovation, trust, and adaptability.

Position Summary:
The Office Coordinator will be responsible for managing the daily operations of our Georgia and Florida offices. This role is essential to ensuring smooth, organized, and professional work environments. The ideal candidate is highly organized, proactive, and thrives in a people-facing, service-oriented position.

Key Responsibilities:

• Oversee day-to-day office operations to ensure efficiency and organization.
• Maintain a clean, organized, and functional office environment, including managing repairs and service needs.
• Serve as the first point of contact for all office-related inquiries and greet visitors.
• Manage inventory and place orders for office supplies and materials.
• Coordinate and schedule office meetings, appointments, and events.
• Handle incoming and outgoing mail, packages, and deliveries.
• Track and reconcile office-related expenses using the corporate credit card.
• Maintain and manage relationships with office vendors and service providers.
• Draft, format, and distribute internal communications and office memos.
• Collaborate with IT, HR, and other departments to support employee and office needs.
• Coordinate monthly birthday and work anniversary celebrations.
• Prepare the office for new hires, including signage, nameplates, and workstation setup.
• Welcome new hires on their first day and conduct office tours.
• Arrange travel for new hires to the office, as needed.
• Coordinate and order office lunches, as needed.

Qualifications:

• 2+ years of office coordination, administrative, or facilities management experience preferred.
• Excellent organizational and multitasking skills.
• Strong written and verbal communication abilities.
• Proficiency with office technology (e.g., Microsoft Office).
• Ability to manage vendor relationships and office budgets.
• Friendly, approachable, and service-oriented demeanor.
• Light travel to the Florida office (up to 10%) may be required.

Work Environment:
This is an on-site position located at our Georgia office, with regular hours from 9:00 AM to 5:00 PM, Monday through Friday.