Events & Special Projects Intern

Position overview

The Events Intern will be responsible for supporting the logistics and administrative tasks that promote the development and execution of all PFS events.

The hourly range for this role is $18/hr-$20/hr .

Roles & Responsibilities

• Assist the Events Manager with administrative support and program logistics for all PFS events and meetings. Individual responsibilities will include but are not limited to the following: travel arrangements, event logistics, registration, internal communication, event flow, calendar assistance / scheduling, project coordination, and vendor management and communication.
• Assist the High Net Worth Program Manager and Events Specialist with day-to-day tasks, program planning and administrative support.
• Assist as required to the VP, Products & Marketing and Senior Manager, Marketing Communications with team coordination and inter-departmental support.
• Assist with overall filing and tracking systems for departmental correspondence and projects.
• Assist with department finance, accounting, and procurement needs; ensure these documents are processed according to PFS Finance Policy.
• Create presentations, reports, and documents using the appropriate research and software
• Provide administrative support and perform other duties assigned by the Events Manager, Senior Manager, Marketing Communications, and/or VP, Products & Marketing

Physical requirements

Must be able to remain in a stationary position 50% of the time. Must be able to move about in the office to access office equipment, etc.

Must be able to communicate and exchange information verbally with management and co-workers.

Work environment

This position operates in a hybrid environment. This role will use standard office equipment such as computers, phones, copiers, scanners, etc.

Qualifications

Education:

• Bachelor’s degree from an accredited university is required – preferably Marketing, Event Management, or Business.

Experience (Job and Industry):

• N/A

Skills:

• Professional experience and event experience preferred.
• Creative and independent thinker that possesses an exquisite attention to detail and commitment to excellence – quality driven.
• Highly efficient and proactive worth ethic who thrives when working in a high volume, deadline-oriented environment.
• Proficient in all Microsoft Office applications (Word, Excel and Power Point). Creative software i.e. Adobe InDesign, Illustrator is a plus.
• Able to calmly work in a fast-paced environment while staying flexible to frequently shifting tasks and objectives.
• Ability to handle multiple assignments and deadlines simultaneously – exceptional time management skills.
• Excellent written and verbal communication skills.
• Strong interpersonal skills – flexible, energetic, collaborative, and proactive.
• Operate with a solutions-oriented approach and high degree of client service.
• Ability to maintain confidentiality of sensitive information.
• Ability to analyze and present results.
• Ability to create, implement, and apply a budget.
• Capable of communicating effectively with senior management, internal team members, external vendors, and customers.
• Strong team player who enjoys working in multi-cultural environment.

Competencies:

The candidate should embody the following Porsche Values and Competencies:

• Performance – we love to compete
• Courage – we expect entrepreneurial behavior
• Enthusiasm – we love what we do
• Curiosity – we look beyond
• Integrity – we are fair and honest
• Transparency – we work openly with each other
• Teamwork – we debate and collaborate
• Respect – we value each other personally and professionally
• Customer Focus – we make every decision with our customers in mind
• Leadership – we think strategically, manage courageously, lead by example and develop our employees

Percentage of required travel: Less than 25%