Executive Operations Coordinator
Responsibilities
- Provide comprehensive administrative support to the Director of Operations, including calendar management, travel coordination, and daily communications
- Draft, proofread, and manage correspondence, presentations, reports, and documentation
- Prepare and manage expense reports, purchase orders, and departmental records in a timely manner
- Maintain strict confidentiality when handling sensitive or proprietary information
- Support Operations Managers with administrative needs such as meeting coordination, scheduling, and document formatting
- Organize and facilitate internal and external meetings, ensuring all materials and logistics are prepared in advance
- Attend meetings to capture detailed notes, track action items, and ensure timely follow-up
- Maintain and organize departmental documentation, including SOPs, job aids, and shared digital files
- Perform data entry and assist with compiling operational reports and performance dashboards
- Track and update training and survey data to support field performance and service quality metrics
- Perform data entry and assist with compiling operational reports and performance dashboards
- Act as a key communication link between the Director of Operations, internal teams, vendors, and external partners to ensure clear and consistent information flow.
- Associate or bachelor’s degree preferred.
- Minimum of 3 years of experience in an administrative or executive support role, ideally supporting senior leadership.
- Exceptional organizational and time management skills, with strong attention to detail.
- Excellent written and verbal communication abilities.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other scheduling or collaboration tools.
- Professional, reliable, and able to handle confidential information with discretion and integrity.
- Strong ability to prioritize tasks and manage multiple deadlines in a fast-paced environment.
- Experience in a cross-functional, operations, or manufacturing setting is a plus.
- Full-time, on-site position based in Morrow, GA, with occasional work required in Stockbridge or Midtown offices.
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