Project Coordinator - Heavy Civil

Project Coordinator – Preconstruction & Operations Support (Heavy Civil) | Atlanta, GA

Support preconstruction and field operations for a growing, family-owned civil contractor. This role focuses on job setup, data tracking, and coordination across estimating and operations, playing a key part in keeping projects organized and moving without being responsible for full takeoffs or bidding.

About the Company

• Well-established, family-owned civil contractor with 15+ years of experience in structural wall construction
• Specializes in MSE walls, CIP concrete walls, block walls, and arched culverts
• Supports commercial, industrial, and residential land development projects
• Strong reputation for quality, safety, and repeat-client work
• Stable, growth-oriented team with long-term opportunity for advancement

What You’ll Do

• Coordinate bid requests and track incoming work from initial request through follow-up
• Manage and maintain project data in SmartSheets and shared folders, ensuring accuracy for job setup, billing, change orders, and job status
• Assist with job setup including permits, purchase orders (QuickBooks), and billing support for engineered plans
• Communicate with clients, municipalities, and internal teams to respond to questions, comments, and updates
• Track and follow up on certifications, compaction letters, and required project documentation
• Support QC checklist processes and keep leadership informed of project status and issues
• Help improve internal processes and keep day-to-day operations organized and on track

What We’re Looking For

• 2+ years of experience in construction, project coordination, estimating support, or similar role
• Basic understanding of construction processes or land development workflows
• Strong attention to detail and ability to manage multiple tasks without things slipping through the cracks
• Comfortable working in spreadsheets (Excel or similar tools like SmartSheets) and willing to learn systems like QuickBooks
• Clear, professional communication skills with clients, internal teams, and municipalities
• Self-motivated, organized, and able to work in a fast-paced environment with shifting priorities

Pay & Benefits

• $65K–$75K base salary, depending on experience
• Medical, dental, and vision insurance
• 401(k) participation after eligibility requirements are met
• Stable, long-term opportunity with a growing civil contractor

Work Environment

• Primarily office-based role with regular interaction across estimating, operations, and field teams
• Monday through Friday schedule, with flexibility as workload demands