Administrative Coordinator - Real Estate Office

Title: Administrative Coordinator

Company: Daniel Ravenel Sotheby’s International Realty

Primary Location: Savannah Office: 2300 Bull St Suite 101, Savannah, GA 31401

Job Type: Full-time

Position Overview

The Administrative Coordinator serves as the operational backbone of our Savannah office, supporting agents, leadership, and daily office functions to ensure a seamless and professional experience for clients and agents.

This role is responsible for front desk operations, listing coordination, transaction support, compliance, office organization, agent onboarding, and administrative management across the Southern Region.

The ideal candidate is highly organized, detail-oriented, proactive, and able to confidently manage multiple priorities in a fast-paced real estate environment while maintaining professionalism and accuracy.

Punctuality, professionalism, and dependability are essential.

Compensation & Benefits

• Annual salary range: $40,000 – $50,000, based on experience
• Health insurance offered
• Generous paid time off and company holidays
• Consistent weekday schedule: Monday-Friday, 9:00 AM - 5:00 PM
• Supportive, team-oriented environment within a luxury real estate firm

Key Responsibilities

Front Desk & Office Operations

• Serve as the first point of contact for visitors, agents, and clients
• Manage incoming and outgoing phone calls with professionalism and efficiency
• Open and close the office in accordance with established procedures
• Manage incoming and outgoing mail, postage, and mailing services for agents
• Maintain office inventory and replenish office, kitchen, and mailing supplies as needed
• Organize and maintain front desk areas, filing systems, workrooms, marketing storage, kitchens, agent workspaces, and common areas
• Assist with office meetings, events, and daily operational logistics
• Manage key and lockbox inventory

Listing & Administrative Support

• Create and maintain listing and transaction files in transaction management system
• Review listing and transaction documents for the Savannah office for accuracy, compliance, and completion
• Prepare files for closing across the Southern Region by collecting missing documents, reporting errors, and ensuring complete compliance before submission
• Enter new listings and transactions
• Maintain accurate listing inventory and transaction records across all systems
• Assist agents with MLS listing entry, listing updates, and data feed troubleshooting
• Enter Open House and Broker Open House information
• Perform listing and closing audits, regulatory checks, and compliance review processes

MLS Reporting & Data Management

• Pull reports, market statistics, and listing data from the Savannah MLS as needed for leadership, agents, and company market reports
• Assist with monthly and quarterly reporting needs, including production tracking and listing activity
• Must be comfortable navigating and working within the Savannah MLS platform

Referral & Administrative Management

• Enter, update, and maintain incoming and outgoing referral information in the referral network system
• Maintain internal tracking spreadsheets and documents for assigned leads
• Help maintain accurate personnel and office data
• Assist with the administrative onboarding of new agents, including setup, materials, office preparation, and onboarding coordination
• Maintain administrative checklists, trackers, and follow-up systems
• Provide day-to-day support to the leadership team as needed

Marketing & Agent Support

• Assist agents daily with administrative needs and office support
• Print and maintain displayed marketing collateral and updated signage
• Proofread and edit marketing materials for accuracy and brand consistency as needed
• Assist leadership and marketing teams with special projects as needed

Technology & Systems Support

• Provide light day-to-day technology support for agents
• Troubleshoot printers, copiers, and minor office technology issues
• Assist with basic computer, device, and connectivity troubleshooting
• Support both Mac and PC office environments
• Learn and navigate new systems, platforms, and web-based tools independently

Qualifications & Preferred Skills

• Strong verbal and written communication skills
• Positive, professional, and team-oriented mindset
• Ability to multitask and remain composed in a fast-paced office environment
• Comfortable learning and using new technology quickly
• Moderate technology proficiency across Mac and PC platforms
• Working knowledge of Microsoft Office Suite (Word, Excel, PowerPoint)
• Comfortable working within MLS systems, specifically the Savannah MLS
• Reliable transportation and willingness to travel between local offices as needed
• Prior real estate experience is helpful but not required, we are willing to train the right person
• Highly organized with exceptional attention to detail

What We Value

We are looking for someone who is dependable, solutions-oriented, and takes pride in creating a polished, efficient, and welcoming office environment. This role is ideal for someone who enjoys supporting others, staying organized, and being an essential part of a high-performing team.

If interested please email your resume to: ***email_hidden***