Project Coordinator
- Assist with obtaining printing plans, specifications, and addendums for estimating and active jobs
- Coordinate permits, inspections, digger’s hotline tickets, and other site-related needs
- Track job activity including materials, resources, equipment, and timelines
- Compile needed information for material purchases, submittals, and operation & maintenance manuals as requested by Project Managers
- Assist with close out documents and presentations
- Support estimating tasks such as takeoffs and bid package preparation
- Assist with general office operations
- Type letters, reports, proposals, memos, and other documentation
- Maintain organized documentation of active and archived projects
- Maintain required records, filing systems, and routine reporting schedules
- Communicate bid invitations, deadlines, and updates to clients and internal teams
- Request vendor quotes and issue purchase orders as needed
- Maintain detailed customer notes
- Deliver consistent, high-quality service to customers, field personnel, and vendors
- Help ensure effective conflict management and professional communication
- Prepare and process billing, change orders, and final invoices
- Process insurance certificates, contracts, and claims per project and customer requirements
- Track expenses and support cost monitoring and savings initiatives
- Pre-plan and identify the methods to eliminate hazards daily by work task.
- Execute skill in observing habits and hazards of others and bringing it to their attention.
- Uphold safety as the most important goal of our company. Support goal of achieving zero accidents.
- Promote and encourage open communication between field and office regarding all safety concerns, suggestions, improvements, and PPE needed.
- Obtain safety training as expected by all company personnel.
- Bachelor’s Degree in Construction Management/Sciences, Engineering (Electrical, Mechanical, Building Science, etc.), or related
- Prior experience in contracting, engineering, construction management, or a related field preferred
- Positive safety attitude and personal integrity - both are non-negotiable
- Proficiency with Microsoft Office Suite (including Excel, Word, Outlook, and Teams)
- Strong communication skills, both verbal and written
- Strong interpersonal skills; ability to interact with all levels of the company and customers
- Capable of maintaining important information confidential
- Ability to accurately multi-task in a fast-paced environment
- Office environment, requiring sitting and standing and extended amounts of time using a computer/keyboard at a single workstation.
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