General Accounting Specialist (Accounts Payable)

General Accounting Specialist (Accounts Payable) Location West Point, GA :

General Summary:

To disperse funds in accordance with company policy in a controlled, cost efficient and timely manner. This includes the processing of invoices for normal plant operating expenses, product inventory, fixed assets, incoming/outgoing freight, misc. expenses, and team member reimbursements, as well as the recording of month-end accruals for any invoices not processed through the SAP system.To support and assists in all areas related to the Tax Section of Finance, including tax preparations, account reconciliations, journal entries, budget preparation, account code reviews, and account analyses.

Essential Primary Duties and Responsbilities

• Accounts Payable (A/P) Mailbox-Receive invoices daily and forward to Document Review.
• Track by count of emails sent to document review and verify completeness and accuracy of transactions.
• Document Review- Review emails sent to eliminate and/or discard unnecessary pages to control scanning costs.
• Validation-Review invoice and match with Purchase order to verify goods receipt, GL account number; cost center; price and taxes. Research discrepancies and make necessary adjustments.
• File emails according to type, team member, & vendor to support subsequent vendor inquiries.
• Review invoices received by mail to determine if they belong to AP or another department; open and date stamp invoices to prepare for scanning.
• Separate invoices by type and scan into batch manager, review for clarity and forward to Validation.
• Identify batches sent to Quality Control (QC) Queue, assess and assign priority, analyze and resolve issues in the QC Queue to prevent late or non-payments.
• Review and analyze vendor payment discrepancies to determine the proper general ledger and budget reporting as well as proper vendor payments to ensure the uninterrupted flow of goods and services. Work with departments to resolve payment issues. Communicate with IT dept. to track; trouble shoot; analyze; and correct email transition errors. Obtain and process information for Vendor set up.
• First line of defense in resolving payment issues with the vendors; initial point of contact in fielding and providing resolution for vendor payment issues. Determine course of action to reduce or eliminate issues in the future.
• Update the QC Log for unresolved invoices to accurately capture cost recognition.
• Track and monitor resolved issues in the QC Log.
• Process A/P Accrual for outstanding invoices not yet recorded in Kofax or SAP including those from the QC Log.
• Delete invoices paid in previous month. Separate investments from expenses.
• Coordinate with department team members outside FI to secure documentation for various reporting and other data requirements as necessary for our external auditors.

Qualifications and Job Requirements

• Bachelor's degree in Accounting or related field along with two (2) to five (5) years Accounts Payable/Receivable experience in manufacturing, preferably within the automotive industry, or an equivalent combination of education and/or experience.
• Business interpersonal skills are necessary in addition to the normal system competency skills including Microsoft office products, (Excel, Word, and PowerPoint) plus accounting software and database query tools.
• Ability to comprehend and comply with general divisional policies and procedures in conducting day-to-day accounting and administrative responsibilities.
• Ability to communicate effectively (verbally as well as in writing) with people at all levels of the organization.
• Ability to work effectively as part of a team as well as independently.
• Ability to multi-task and work in a fast paced environment.

Specialized Skills and Knowledge Required

• Experience using Microsoft Excel, PowerPoint, Word, and Access.
• Experience with SAP system preferred.

Competencies Required

• Compliance
• Forecasting
• Profit Orientation
• Prompt Judgement & Action