Inventory and Shipping Specialist

Job Description

Job Description

Inventory and Shipping Specialist

Status: Temporary to Permanent Opportunity (Part & Full-Time Available)
This is a temporary role covering a leave of absence, with potential for permanent employment depending on future staffing needs and individual performance.

Position Overview

The Inventory and Shipping Specialist plays a key role in supporting our small, collaborative team. This position focuses on the accuracy, organization, and flow of all our inventory-related activities, from receiving, unique serialization and labeling to packaging and light assembly of our products in our stockroom. (THIS IS NOT A LARGE WAREHOUSE ROLL)
This will begin as a temporary role with the potential to become permanent full- or part-time, based on performance and company needs. We are a small organization where precision, teamwork, and reliability are highly required to succeed.

The ideal candidate is very meticulous, self-motivated, and dependable, with a strong sense of ownership and pride in their work. This role requires extreme attention to detail, critical thinking, and a hands-on approach to keeping our inventory and stockroom running smoothly.

Key Responsibilities

1. Shipping & Fulfillment

• Prepare, package, and ship all daily product orders with accuracy and care 20-50 orders per day.
• Ensure all items are scanned, packaged securely, and labeled correctly before shipment leaves our office.
• Record and scan each items unique serial numbers for all outgoing products on each order to maintain traceability.
• Assist with all product assemblies, labeling and boxing as needed.

2. Receiving & Inbound Shipments

• Verify all incoming shipments from 10+ vendors for accuracy, quantity, and condition.
• Log, label and organize received items in designated stockroom locations.
• Maintain detailed, up-to-date records for all inbound inventory.

3. Inventory Management & Reporting

• Maintain inventory accuracy through meticulous tracking, labeling, and documentation.
• Match serial numbers and confirm data integrity across systems (e.g., QuickBooks, Excel, or internal tracking software).
• Conduct regular inventory audits and cycle counts
• Monitor stock levels and assist in restocking and product assembly as needed.
• Use logic and critical thinking to identify and resolve inconsistencies or potential process improvements each day

4. Stockroom Organization & Team Collaboration

• Keep the stockroom clean, organized, and well-labeled.
• Communicate closely with team members to coordinate inventory, production, and shipping needs.
• Work with a sense of urgency during high-volume periods while maintaining quality and accuracy.
• 5. Additional Duties - Opportunity for advancement, additional duties as assigned
• Perform other duties and cross-departmental tasks as assigned.
• Support special projects and ongoing process improvements.

Requirements & Qualifications

Associate’s degree preferred, or equivalent work experience.

• Proficient in Microsoft Office (Excel, Word, Outlook).

• Strong written and verbal communication skills.