Financial Specialist

Job Description

Job Description

The Arc of Southwest Georgia

JOB DESCRIPTION

Financial Specialist

JOB SUMMARY:

This is a full-time position working under the direction of the Chief Financial Officer. The Financial Specialist will perform accounting activities for the agency according to accounting rules, regulations, policies, and procedures. Responsibilities include, but are not limited to, all accounts payable, accounts receivables, and budgeting matters relating to the accounting department. Maintain confidentiality at all times.

Non- Exempt Position

DUTIES AND RESPONSIBILITIES

• Receives and reviews invoices for accuracy, codes according to expense and program, and forwards for approval. Ensures income and expenses are posted and processed within the accounting system accurately and/or accrued according to policy.
• Accurately accounts for all billing and payable issues for persons served.
• Collects and manages credit card receipts and posts expenses appropriately.
• Reconcile assigned bank accounts by the 5th of every month.
• Maintain Vehicle files – including titles, registrations, etc.
• Maintain timely and organized filing systems and maintain records according to the record retention policy.
• Assist Accounting Manager with processing annual 1099s and ensures W9s are collected on all vendors.
• Posts monthly reoccurring GJ entries for Admin Fees, Occupancy Fees & HUD Fees.
• Work to ensure HUD expenses are processed correctly and timely.
• Collaborates with Benefits Administration and the Accounting Manager when processing monthly insurance premiums.
• Maintains Fixed Asset schedule including creating Depreciation journal entries.
• Maintains Debt schedules including creating Amortization journal entries.
• Reconcile Investment accounts monthly.
• Maintains documents on a secured shared drive.
• Other duties as assigned.

QUALIFICATIONS:

Education/Experience: preferred- Associates degree in accounting required. . Experience will be considered in lieu of degree. A combination of education and years of experience will be considered.

Must be able to work in QuickBooks, operate calculators, personal computers, electronic financial data systems, and all other business-related machines. Must have experience in office administrative duties. Must be extremely organized and a team player. Must be a self-starter with the ability to solve problems and provide creative suggestions and solutions. Must have highly professional and excellent customer service and communication skills, both verbal and written. Must be able to meet deadlines and prioritize duties.