Volunteer Coordinator (Valdosta)

The Volunteer Coordinator plays a pivotal role in the organization and is responsible for managing volunteers on location to support the Inspiritus mission. This role involves fostering a positive and engaging Volunteer experience, ensuring alignment with Inspiritus goals, and facilitating effective communication between volunteers and staff on site.

Position Details

• Full Time – Non-exempt
• Department – Disaster Recovery
• Reports to Volunteer Manager
• Location: Valdosta, GA; Mostly Virtual/Remote with some on-site required, Travel (0 – 60%)
• The position offers flexibility in work hours, allowing for a varied schedule based on the demands of the role.
• Compensation: $25.32/hour

Responsibilities

• Onboarding and Training: Conduct orientation sessions for new Volunteers, outlining organizational values, expectations, and roles. Work with Team Leads to ensure that training is conducted in the field to equip volunteers with the necessary skills and knowledge
• Meal Planning and Preparation: Work with Volunteer Team Leads and Individual Volunteers in planning nutritious and balanced meals when required. Oversee meal preparation activities, ensuring adherence to quality, safety, and hygiene standards as needed. Train and guide Volunteers in proper cooking techniques and kitchen safety protocols to help Volunteers lead the meal prep on location. Assist Volunteers in the coordination of the distribution or serving of meals to Volunteers and Staff. Manage inventory, procurement, and storage of food supplies for cooking programs.
• Placement and Scheduling: Introduce Volunteers to the Senior Construction Coordinator, Site Coordinator and Team Leads. Assess Volunteer skills and interests to match them with appropriate roles. Coordinate schedules, ensuring adequate coverage for multiple work sites and coordinate transportation for Volunteers.
• Support and Supervision: Provide ongoing support to Volunteers, addressing their queries, concerns, and feedback promptly. Regularly check in with Volunteers to ensure their well-being and engagement. Communicate any ongoing Volunteer concerns with the Volunteer Manager in a timely manner.
• Database Management: Maintain accurate records of Volunteer information, hours contributed, and achievements using appropriate software or tools.
• Collaboration: Work closely with the Senior Construction Coordinator and the Site Coordinator for work site project assignments. Assist Team Leads in understanding Volunteer needs, align Volunteer efforts with organizational objectives, and integrate Volunteers into various projects as such. Work with the Volunteer Manager to guarantee that all appropriate paperwork is completed as required for each Volunteer. Work with Staff to evaluate Volunteer problems, successes and areas for improvement.
• Performs other duties as requested by Supervisor.

Competencies

• Adaptability: Ability to navigate changing circumstances and adjust Volunteer strategies accordingly.
• Leadership: Capability to inspire and lead a team of Volunteers toward shared goals.
• Empathy: Understanding and addressing the needs of Volunteers with sensitivity and care.
• Problem-Solving: Aptitude for identifying challenges and implementing effective solutions.

Supervisory Responsibility

The primary supervisory responsibility entails overseeing and coordinating Volunteers (number of Volunteers vary and may be up to 100 or more at a time). This involves providing guidance, support, and direction to ensure their effective contribution and smooth functioning within their roles.

Work Environment

This role may require evening or weekend work to accommodate Volunteer activities. The position operates primarily in an office setting.

Qualifications

Required

• High School Diploma and/or equivalent experience
• Previous experience with an organization managing Volunteers and/or logistics, preferred.
• Understanding and acceptance of different cultures and beliefs.
• Acceptance and flexibility in working with a diverse group of people including a variety of ages.

Preferred

• Prior disaster relief work.

The Volunteer Coordinator role detailed in this description is not a comprehensive list of all duties that may be requested for the successful completion of this role and may garner some circumstantial duties deemed critical to meeting performance goals.

Physical Demands

Regularly required to talk and hear. Required to stand, walk, sit, use hand to finger, handle or feel objects, tools and controls: and reach with hands and arms. Required to operate personal vehicle.

Employees frequently lift and or move up to 10 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.

Equal Employment Opportunity Statement

Inspiritus is dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, sex, pregnancy, childbirth or related medical conditions, national origin, genetic information, age, physical or mental disability, service in the uniformed services, or any other category protected by applicable law. Inspiritus does not discriminate in employment on the basis of any factor stated above or prohibited under applicable law. Inspiritus complies with Section 503 of the Rehabilitation Act of 1973, the Americans with Disabilities Act (ADA) of 1990, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity and affirmative action. Inquiries regarding this policy should be directed to the Inspiritus Department of Human Resources, 731 Peachtree St NE, Suite B Atlanta, GA 30308.