Property Manager Bookkeeper

Oakley Services prides itself on being a leader in providing innovative solutions in property management and real estate services. Our commitment to customer service, operational excellence, and transparency allows us to build lasting relationships with our clients and tenants alike. We understand the complexities of managing properties and strive to deliver comprehensive support to ensure that each property thrives and operates smoothly. As part of our team, you will be empowered to take ownership of your role and contribute to our ongoing success.

Job Overview

The Property Manager Bookkeeper is responsible for both financial record-keeping and assisting with property operations across multiple companies and portfolios, each with multiple properties and tenants. This role ensures accurate, timely bookkeeping; smooth property operations; tenant satisfaction; and compliance, while assisting the Owner in overseeing the full scope of property management responsibilities.

Duties and Responsibilities

• Bookkeeping & Accounting Duties
• Maintain separate general ledgers and chart of accounts for multiple companies and properties
• Record all daily transactions including rent payments, vendor invoices, utility bills, taxes, and loan payments
• Manage accounts payable: verify invoices, match to work orders/contracts, code to correct property/entity, process payments on schedule
• Manage accounts receivable: generate monthly rent and CAM (common area maintenance) invoices, post tenant payments, monitor aging reports, follow up on late balances, and apply late fees where applicable
• Reconcile bank accounts, credit cards, escrow accounts, and mortgage/loan accounts monthly for each company/property
• Track security deposits and ensure correct accounting treatment (held in trust, refunded, or applied per lease terms)
• Prepare month-end and year-end closing entries: accruals, prepaid expenses, depreciation schedules
• Generate regular financial reports (income statements, balance sheets, cash flow) for each company/property, and distribute to Owner(s)
• Support tax filings and CPA coordination, ensuring records are accurate, organized, and audit-ready
• Maintain compliance with GAAP standards and internal controls for all entities
• **not all companies own real estate. Oakley Services is a holding/shared services company and Oakley 75 is the prop-co for the airplane. Accounting practices, records, and expectations for these books will vary slightly from those of real estate holding companies
• Property Management / Operational Duties (Assisting the Owner)
• Assist the Owner in managing tenant relations: lease administration, renewals, move-ins/move-outs, rent increases, and enforcement of lease terms
• Support the Owner in coordinating property maintenance and repairs: solicit vendor bids, schedule work, verify completion, and match invoices to work orders before payment
• Track and prepare property operating expenses for Owner review: utilities, insurance, property taxes, landscaping, cleaning, and capital improvements
• Conduct or assist with property inspections as directed by the Owner, ensuring properties are well maintained and issues are documented
• Generate monthly and quarterly property performance reports (occupancy, rent roll, delinquency, maintenance summary) for Owner review
• Serve as first point of contact for tenants and vendors, escalating issues to the Owner where higher-level involvement is needed
• WORKING CONDITIONS & EXPECTATIONS
• Role requires balancing office-based accounting work
• Must meet monthly, quarterly, and annual reporting deadlines
• Responsible for maintaining confidentiality and accuracy of both financial and tenant data

• 3+ years of experience in bookkeeping/accounting, specifically in property management.
• Strong understanding of real estate financial transactions and reporting.
• Experience with Foundation accounting software is a plus.
• A self-starter with excellent attention to detail.
• Ability to work both independently and collaboratively.
• Experienced in using Microsoft Office applications, especially Excel.

The successful candidate's actual base compensation will be based upon a variety of factors, including but not limited to work experience, job-related knowledge, skills, and professional qualifications. 

Other great employee perks and benefits include cell phone stipend, healthcare plans, generous paid time off, 401k plan, and many other benefits, subject to applicable eligibility criteria and company policies. 

If your expected compensation falls outside of the given range, and you are still interested in working at Oakley Services, why not join our Talent Pipeline and be kept in the loop for all new opportunities that could be a good fit for your experience.