Administrative Assistant

Prince Service & Manufacturing is seeking a reliable and organized Administrative Assistant to support daily front-office operations at our Macon facility. In this role, you’ll be the first point of contact for employees, visitors, and vendors ensuring smooth communication, professional representation, and efficient coordination of administrative tasks. The ideal candidate thrives in a fast-paced manufacturing environment, demonstrates strong attention to detail, provides proactive support to leadership and enjoys being the go-to-person who keeps the office running smoothly.

Who We Are: 
Founded in 1965, Prince Service & Mfg. has been synonymous with quality work for more than 55 years. From our humble beginnings, to where we are today, serving our customers with superior products has been an unchanging goal for us. Our approach has been passed down through generations, and we are proud to serve both our customers and employees with a foundation in our core values. Without satisfied employees, we can’t serve our customers with the selfless care, ethical nature, and overall integrity we promise. We are proud to maintain an employee-focused company, where our team members feel supported and excited to come to work. We want your confidence and determination to shine in all you do - join our team today!    

Location/Schedule: Macon, GA / 1st shift


What We Offer:

• Excellent Compensation  
• Medical, Dental, & Vision Insurance  
• Health Savings Account  
• Life & Disability Insurance  
• Employee Assistance Program  
• Team Meetings   
• Employee Committees & Involvement  
• Bonus Incentive Program  
• Community Service Day  
• Team Events & Activities  
• Awesome Company Culture 

What You’ll Do: 

• Serve as the first point of contact for visitors, employees, and vendors by managing front-desk interactions and multi-line phone system, ensuring inquiries are handled promptly, messages are accurate, and all interactions reflect a professional, responsive experience.
• Manage calendars and travel logistics for the leadership team, including scheduling meetings, preparing materials, and ensuring efficient coordination of all arrangements.
• Prepare and distribute new-hire onboarding packets and employment forms to prospective employees.
• Manage daily office logistics, including mail and package distribution, supply inventory, and vendor coordination, ensuring the front office remains organized, stocked, and professional.
• Manage document preparation, scanning, and digital filing systems, ensuring accuracy, confidentiality, and professional presentation of records and reports.
• Maintain and update administrative forms, templates, and logs to ensure consistency and efficiency in front-office operations.
• Identify and recommend process improvements to enhance efficiency, communication, and customer service.
• Maintain a clean, organized, and professional reception and supply area.
• Perform other duties as assigned by leadership.

Who You Are: 

• Minimum of 3 years of administrative or front office experience supporting leadership or operations teams (manufacturing environment preferred).
• Microsoft Office Suite proficiency.
• Strong organization and communication skills.
• Dependable, professional, and adaptable to changing priorities.
• HS Diploma (required); Associate degree (preferred).
• Ability to sit, stand, and move intermittently throughout the workday. Regularly uses a computer, telephone, and standard office equipment. May occasionally lift up to 25 pounds (e.g., mail or supply boxes)/ Work is primarily performed in an office setting located within a manufacturing environment, which may involve periodic exposure to moderate-to-loud noise levels, temperature fluctuations, and production-area conditions.

**We kindly ask that applicants refrain from contacting the company directly regarding application status. Qualified candidates will receive a phone screen invite from the recruiting team.**

Prince Service & Manufacturing is proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.