Document Control Specialist

Job Description

Job Description

Graywolf is a heavy industrial/commercial construction contractor that provides end-to-end solutions from design, fabrication, construction, and facility management with a footprint that is nationwide.   With more than 45-years of experience in the industry, we have strong leadership and support teams who understand field servant leadership is the key to our success.  We are continually  BUILDING new talent while developing our current talent.   As our assignments vary in duration and locations, we provide a safe and ethical environment and offer a competitive wage and benefit program.  We strive to be the best contractor with demonstrating a culture of Safety, Quality and Performance to deliver the best completed projects to our customers.  

Position Value Proposition:

Graywolf is seeking a detail-oriented Document Control Specialist, who would work in the Graywolf office in Alpharetta, GA, to support heavy industrial construction projects through effective management, distribution, and tracking of project documentation. This role is intended for a candidate with hands-on experience using construction document management platforms such as InEight, Procure, and Autodesk Build, with a strong understanding of document workflows in active construction environments.

Core Responsibilities:

• Manage, track, and maintain project documentation in accordance with company and client requirements.
• Upload, distribute, and control documents within systems such as InEight, Procure, and Autodesk Build.
• Maintain document registers, transmittals, and revision histories.
• Ensure current, approved documents are available to project teams and field personnel.
• Support document control for engineering drawings, RFIs, submittals, contracts, and correspondence.
• Coordinate document workflows between engineering, procurement, construction, and project management teams.
• Monitor compliance with document naming conventions and filing standards.
• Assist with audits, closeout documentation, and turnover packages.

Core Competencies :

• Drive for Results - Can be counted on to exceed goals successfully; detailed focused; steadfastly pushes self for results.
• Functional Technical Skills - Has the functional and technical knowledge and skills to do the job at a high level of accomplishment.
• Interpersonal Savvy - Relates well to all kinds of people—inside and outside the organization; builds appropriate rapport; builds constructive and effective relationships.
• Time Management - Uses his/her time effectively and efficiently; values time; concentrates his/her efforts on the more important priorities; gets more done in less time than others; can attend to a broader range of activities.
• Clear Written and Verbal Communications - Can write clearly and succinctly in a variety of communication settings and styles; possesses strong verbal communication skills; can get messages across that have the desired effect.

Education and Experience

• High School Diploma or Associate’s degree (preferred), and (2) years experience in a document control or administrative role within a construction or engineering company environment.

Required Skills

• Logical and reasoned evaluation of field conditions and possible solutions.

• Previous experience in a document control or administrative role within construction or engineering environments.
• Working knowledge of document management systems such as InEight, Procure, or Autodesk Build.
• Strong organizational skills and attention to detail.
• Proficiency with Microsoft Office (Word, Excel, Outlook).
• Ability to manage multiple priorities and deadlines.

Desired Skills or Knowledge

• Experience supporting industrial, heavy civil, mechanical, electrical, or EPC construction projects.
• Familiarity with engineering and construction documentation (drawings, specifications, RFIs, submittals, etc.).
• Experience working with multiple stakeholders across office and field teams.
• Understanding of document control procedures for large, multi-discipline projects.

Work Environment

• The person who fills this role will work in the Graywolf office in Alpharetta, GA, but may be required periodically to visit construction sites to meet with Graywolf project teams.

Graywolf Integrated Construction Company is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, disability, sex, sexual orientation, gender identity or expression, age, national origin, veteran status, genetic information, union status and/or beliefs, or any other characteristic protected by federal, state, or local law.