SCMHS Administrative Assistant

QUALIFICATIONS: Education: Minimum of high school diploma or GED

EXPERIENCE : 1-3 years in field

REPORTS TO: Principal

RESPONSIBILITIES: The duties and responsibilities of the secretary/bookkeeper of a school are such as those in the list below, but they may be increased, decreased, and otherwise modified

• Maintains books on all school accounts according to Board of Education policy
• Receives and processes all purchase orders for the school
• Keeps principal informed on irregularities of anyone who does not follow school policy concerning purchasing and bookkeeping procedures
• Keeps principal informed on financial matters
• Handles student insurance
• Follows state protocol for managing budgets and handling monies as assigned by the system finance director
• Files accident reports
• Handles correspondence and clerical work for administration
• Processes field trip and fund-raiser requests
• Assist in maintenance of student permanent records
• Assists in maintaining textbook and property inventory information
• Keeps teacher attendance records
• Assists in maintenance of school data reporting system
• Receptionist for the school, answers telephones, takes and delivers messages, etc
• Duplicates and distributes information to the faculty and staff
• Enter student information in school data system
• School FTE (Full Time Equivalent) data entry
• Plans and organizes all school and faculty events
• Schedules school pictures
• Schedules maintenance of all school copiers
• Keeps the school office neat and clean
• Maintains sign-in and sign-out procedures for students
• Obtains assignments for students, parents, and administrators as needed
• Exhibits courtesy and a professional attitude at all times in dealing with the board, school administration, fellow employees, parents, students, and the public
• Demonstrates prompt and regular attendance
• Maintains confidentiality and professionalism regarding students and school system affairs
• Works effectively and cooperatively with administrators, teachers, and staff
• Performs all duties in a timely and effective manner
• Effective oral and written communications
• Maintains a professional appearance as appropriate for job responsibilities
• Complies with state and local laws and policies, including faculty/staff handbooks
• Performance will be evaluated annually
• Performs all other duties as requested by the principal