Office Coordinator - Montessori

Office Coordinator - Montessori

Job ID: 292618
Location: Georgia College & State Univ
Full/Part Time: Full Time
Regular/Temporary: Regular

About Us

Georgia College & State University (GCSU) is the state's designated public liberal arts university, where students learn the essential skills to compete in a fast-paced and technology-driven global society. The university prepares students for successful careers, leadership in communities, problem solving and life-long learning through personalized attention in a residential setting with opportunities for a variety of transformational experiences through its award-winning, high-impact practices. One of only three selective universities within the University System of Georgia and a top 10 ranked public university in the Southeast, GCSU offers undergraduate degrees in more than 40 majors, more than 30 graduate programs, doctorates in education and nursing, professional certificates, and continuing education programs.

As a member of the prestigious Council of Public Liberal Arts Colleges (COPLAC), GCSU is committed to fostering a liberal arts environment that values academic preeminence, interdisciplinary inquiry and an inclusive learning community. GCSU enjoys a strong reputation for academic excellence and nationally ranked programs according to US News & World Report, The Princeton Review and Colleges of Distinction - among other ranking sources.

Georgia College & State University takes great pride in combining the educational experience of a private liberal arts college with the affordability of a public university. Faculty and staff are dedicated to student engagement and experiential learning through high-impact practices such as internships, service- and community-based learning, leadership development, study abroad opportunities, mentored undergraduate research and a capstone project that fosters intellectual curiosity, reasoned inquiry and critical thinking.

The university's beautiful and historic campus is located downtown in Milledgeville, Georgia, a charming, diverse college town of approximately 19,000 residents in Central Georgia, and only 90 miles southeast of Atlanta. Milledgeville is also the home of noted American author and alumna, Flannery O'Connor, '45, and the college community enjoys many exciting literary arts programs at O'Connor's former home, Andalusia, a National Historic Landmark owned by the university. Milledgeville is located on the banks of beautiful Lake Sinclair and Lake Oconee, allowing faculty, staff and students to take full advantage of the environmental and recreational benefits of being part of a lake community. For cultural, educational and leisure opportunities beyond Milledgeville - Macon and Atlanta are located within easy driving distances.

Georgia College & State University is dedicated to protecting academic freedom in addition to supporting freedom of expression as outlined in the University System of Georgia's Freedom of Expression and Academic Freedom < policy and its Ethics Code of Conduct < . For more information, visit us online at gcsu.edu.

Job Summary

The Office Coordinator provides comprehensive administrative and operational support to the Director of Montessori Academy, serving as a key liaison between families, staff, and university administration while ensuring compliance with state licensing requirements and maintaining efficient daily operations.

Responsibilities

Administrative & Operational Support - 25%
Support Center Director with scheduling, communications, and correspondence
Manage calls, emails, appointments, and facility tours

Maintain filing systems and prepare reports and presentations

Order and inventory supplies and equipment

Coordinate maintenance requests and special event preparation

Enforce visitor sign-in procedures

Research process improvements

Compliance & Safety - 25%
Track incident reports and medication logs

Monitor emergency preparedness documentation

Maintain emergency contacts for all children

Family & Staff Communications - 25%
Serve as primary contact for family inquiries

Distribute newsletters and announcements

Foster positive family-center relationships

Track training hours and certification requirements

Order supplies and support administrative needs

Maintain schedules and substitute coverage records

Enrollment, Records & Database Management - 25%
Process applications, enrollment paperwork, and wait-list communications

Verify required documentation and maintain current student records

Coordinate enrollment changes and classroom transitions

Ensure files meet Georgia College compliance requirements

Maintain student management system (ProCare or equivalent)

Generate reports and update family contact information

Provide technical support and coordinate with IT

Required Qualifications

Educational Requirements
High school diploma or equivalent required

Required Experience
Minimum 2-3 years of administrative experience

Experience in childcare, education, or university settings preferred

Experience with student information systems and database management

Preferred Qualifications

Additional Preferred Qualifications
Familiarity with childcare, education, or university environments

Required Documents to Attach

• List of References

Knowledge, Skills, & Abilities

ABILITIES
Ability to maintain confidentiality

Ability to work independently and as part of a team

Ability to manage multiple priorities in a fast-paced environment

Ability to foster positive relationships with diverse stakeholders

KNOWLEDGE
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

Understanding of student information systems and database management

SKILLS
Strong organizational and time management skills

Excellent written and verbal communication

Attention to detail and accuracy

Customer service orientation

Problem-solving abilities

USG Core Values

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at .

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at .

Equal Employment Opportunity

Georgia College & State University (GCSU) is committed to the fundamental principle of equal opportunity and equal treatment for every prospective and current employee. No person shall, on the grounds of race, color, sex (including pregnancy, sexual orientation, and gender identity), religion, national origin, age, disability, veteran status, or genetic information, be excluded from employment or participation in, be denied the benefits of, or otherwise be subjected to discrimination, under any program or activity conducted by GCSU.

Georgia College & State University is a national award-winning institution in areas of student success and achievement. It strives to achieve excellence in the composition of its community, educational programs, university policies, research and scholarship, campus life, employment practices, extracurricular activities, and community outreach. It is a priority of the university to be a welcoming and inclusive environment so that its campus culture will enhance the ability of its community members to succeed in their endeavors, to be respected as individuals, and to feel a sense of belonging.

Other Information

This is a supervisory position.
This position has financial responsibilities.
This position will not be required to drive.
This role is considered a position of trust.
This position does not require a purchasing card (P-Card).
This position will not travel
This position does not require security clearance.

Background Check

• Criminal Background Check
• Drug Screening

To apply, visit