Executive Assistant
- Support the CTO and leadership team by organizing meetings, preparing agendas, and proactively tracking action items.
- Coordinate communications across departments to ensure alignment with organizational priorities.
- Manage scheduling logistics and assist with travel and event coordination as needed.
- Develop and distribute detailed and accurate materials and agendas to ensure leadership meetings are structured and productive.
- Assist in planning, monitoring, and reporting on Operations and Engineering initiatives.
- Maintain project trackers, timelines, and documentation to ensure accountability across workstreams.
- Facilitate collaboration between stakeholders to ensure deliverables are completed on schedule.
- Compile weekly and monthly operational metrics across manufacturing, supply chain, quality, and R&D.
- Prepare dashboards and standardized reporting templates to track progress toward KPIs and strategic objectives.
- Support quarterly reporting cycles with data summaries and presentation materials.
- Assist in preparing executive-level presentations for Board meetings, strategy reviews, and quarterly business reviews
- Draft memos, updates, and communication materials for leadership distribution.
- Ensure consistency in formatting and messaging across departmental documentation.
- Organize logistics meetings, workshops, and offsite sessions.
- Support administrative functions such as onboarding coordination, vendor arrangements, and document management.
- Act as a liaison across teams to ensure timely updates and follow-through on key initiatives.
- 3-5 years of experience in project coordination, executive support, or operations roles.
- Proficiency in Microsoft Office Suite (Excel, PowerPoint, Outlook, project management tools).
- Strong organizational skills with attention to detail and ability to manage multiple priorities.
- Excellent communication and interpersonal skills; able to collaborate across diverse teams.
- Experience in life sciences, medical devices, or manufacturing/engineering environments is preferred.
- Five plus prior experience in mid- to senior-level administration, business, pharmaceuticals, medical device or biotech, hospital or medical, management, or related field.
- IAAP Certified Administrative Professional (CAP) or professional certification in office management preferred but not required
- Bachelor’s degree in business administration or related field preferred but not required
- Comfortable in a fast-paced environment with multiple tasks and projects at hand.
- Able to organize and manage large amounts of files, tasks, schedules, and information.
- Self-directed and able to work without supervision.
- Energetic and eager to tackle new projects and ideas.
- Comfortable in both a leadership and team-player role, manages team members, leads assistant meetings, and supervises when needed.
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