Contract Accounts Payable/Vendor Support Specialist

Job Description

Job Description

Quest Group Executive Search is on the hunt for an experienced Accounts Payable/Vendor Support Specialist

About the Role:

The Contract Accounts Payable/Vendor Support Specialist is the owner of all vendor maintenance and customer service inquiries from both internal and external vendors including vendor set-ups and updates, will own the onboarding process for vendors in both Concur and Oracle, will be the primary back-up for the AP Manager including cutting physical checks and other day to day operations as needed.

Responsibilities:

• Accurately input and update vendor information in the company's systems, including contact details, addresses, method of payment, banking information, and tax details
• Verify and match vendor information with internal records
• Collect and meticulously maintain required documentation from vendors, including contact information, proof of existence, W-9 forms, insurance certificates and vendor agreements
• Independently validate potential new vendors and/or changes to existing vendors to ensure compliance with company standards
• Set up new vendor accounts and/or modify vendor information in the company’s systems in accordance with the company’s standard operating procedure
• Monitor vendor compliance with relevant laws and regulations (e.g., tax reporting, anti-bribery laws)
• Perform TIN matching to verify vendor tax identification numbers
• Respond promptly to vendor service requests and responses are expected to be complete and eliminate the need for follow-up
• Manage internal and external vendor relationships
• Generate reports on vendor data, including active vendor count, spending trends and compliance status
• Perform regular data cleansing activities to ensure vendor information is accurate and up to date
• Support external audits by providing supporting documentation as necessary
• Assist with year-end 1099 processing
• Serve as the primary back-up for the AP Manager which may include cutting checks

The Experience You Will Bring:

• High school diploma
• 2+ years of experience in a vendor maintenance / customer service role
• 2+ years of vendor set up experience
• Working knowledge of accounts payable and general accounting procedures
• Excel, large ERP, Concur experience
• Proficient understanding of vendor management processes
• Experience working with a large ERP system (Oracle preferred)
• Strong attention to detail and data accuracy / Strong written & oral communication skills with focus on customer service
• Ability to manage high volumes of tasks daily
• Experience collaborating with people at all levels of an organization
• Must be a team player and able to work collaboratively with others