Assistant Vice President for Business & Finance/Controller

Job Description

Job Description

FORT VALLEY STATE UNIVERSITY (FVSU), a state and land-grant institution of the University System of Georgia, invites applications for the position of Assistant Vice President for Business and Finance/Controller.

Fort Valley State University, the only 1890 land-grant university in Georgia, is a comprehensive institution that provides an education to over 2,800 students including graduate students. The university is located in the town of Fort Valley in Peach County, the original site of the state's peach industry. Its 1,365-acre (5.52 km2) campus is Georgia's second-largest public university in area.

Fort Valley State University is an affirmative action, equal opportunity institution and does not discriminate against applicants, students, or employees on the basis of race, gender, ethnicity, national origin, sexual orientation, religion, age, disability, or marital or veteran status.

JOB SUMMARY:

This position is responsible for overseeing the university's financial reporting operations and ensuring compliance with applicable regulations and standards. The individual in this role also serves as a key advisor and assumes responsibilities in the absence of the Vice President for Business and Finance.

Priority Deadline: June 15, 2025

Applications submitted by this date will receive full consideration. However, the position will remain open until filled.

ESSENTIAL DUTIES/RESPONSIBILITIES:

• Prepares timely and accurate financial reports, including the Annual Financial Report, the Budgetary Compliance Report (1), IPEDS, the Annual Expenditure Report, and other annual, quarterly, and monthly reports.
• Researches and remains familiar with Governmental Accounting Standards Board guidelines and generally accepted accounting principles.
• Establishes and monitors internal controls, including the documentation of key processes, the regular review of that documentation, and monitoring to ensure compliance.
• Supervises audit coordination and document preparation for state, Board of Regents, and internal audits.
• Supervises Bursar's Office, Procurement, Accounting Services, Asset Management, and Payroll staff.
• Reviews capital lease documents and financial proformas.
• Researches and interprets state and Board of Regents policies.
• Reviews ledgers to ensure accuracy in financial reporting.
• Maintains detail of prior year surplus in order to minimize any accounts payable surplus.
• Perform E&G surplus/deficit projections, maintains and updates cash flow projections; optimizes interest income through allowable investment; provides updates to the Vice President regarding cash shortages.
• Ensure timely and accurate reconciliation of general ledger accounts
• Performs related duties and other tasks as assigned.

MINIMUM QUALIFICATIONS

• Master's degree in a course of study related to the occupational field.
• Four years of related experience.
• Demonstrated development and management of a substantial budget and contract oversight experience preferred.

PREFERRED QUALIFICATIONS

• Experience and high efficiency with Banner
• Experience and high efficiency with PeopleSoft
• Certified Public Accountant

KNOWLEDGE REQUIRED BY THE POSITION

• Knowledge of state and federal financial reporting requirements.
• Knowledge of Board of Regents business policies.
• Knowledge of generally accepted accounting principles (GAAP) and Governmental Accounting Standards Board (GASB) guidelines.
• Knowledge of college policies and procedures.
• Knowledge of computers and high efficiency in job-related software programs.
• Skill in the delegation of responsibility and authority.
• Skill in organization and project management.
• Skill in decision making and problem solving.
• Skill in interpersonal relations and in dealing with the public.
• Skill in oral and written communication.

SUPERVISORY CONTROLS

The Vice President for Business & Finance assigns work in terms of department goals and objectives. The supervisor reviews work through conferences, reports, and observation of department activities.

GUIDELINES

Guidelines include GAAP, GASB standards, the Board of Regents Policy Manual, The Board of Regents Business Procedures Manual, State Accounting Office policies, and university policies and procedures. These guidelines require judgment, selection and interpretation in application.

COMPLEXITY/SCOPE OF WORK

• The work consists of varied management, accounting and supervisory duties. Strict regulations and the need for accuracy contribute to the complexity of the position.
• The purpose of this position is to direct the university's accounting and financial reporting functions. Success in this position contributes to the efficiency and effectiveness of those functions and ensures compliance with all relevant rules and regulations.

CONTACTS

• Contacts are typically with co-workers, other university employees, vendors, representatives of the Board of Regents, auditors, attorneys, bankers, and members of the general public.
• Contacts are typically to provide services; to give or exchange information; to resolve problems; to motivate or influence persons; or to justify, defend or negotiate matters.

PHYSICAL DEMANDS/WORK ENVIRONMENT

• The work is typically performed while sitting at a desk or table.
• The work is typically performed in an office.

SUPERVISORY AND MANAGEMENT CONTROLS

This position has direct supervision over Assistant Comptroller/Director of Accounting Services (1), Payroll Manager (1), Procurement Director (1), and Bursar (1).

USG Core Values Statement

The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at .