Human Resources Coordinator

Human Resources Coordinator

Job ID: 290291
Location: Augusta University
Full/Part Time: Full Time
Regular/Temporary:

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About Us

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 10,500 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values make Augusta University an institution like no other.

Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state.

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at .

Location

Augusta University

Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912

Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904

College/Department Information

Our mission in the Human Resources Division of Augusta University is to serve as a strategic resource for making Augusta University a top-tier university that is a destination of choice for education, health care, discovery, creativity and innovation. We enable and enhance the effectiveness of the organization by delivering reliable and creative HR services and solutions that support our customers and advance the university mission, vision and values. We provide HR expertise, strategic and timely support, creative and competent advice, meaningful and courteous service, and efficient and reliable processes.

Responsibilities

The responsibilities include but are not limited to:

Receives/Reviews Accuracy & Completeness of ePAR's
Receives and reviews for accuracy and completeness all electronic personnel action requests and audits corresponding employment documents to include staff, NRA's, Postdocs, temporary; processes accordingly.

Assist Walk-In Customers
Assists walk-in customers with inquiries in a timely and courteous manner.

Processing Retirement & Terminations in Timely Manner
Processes supplemental retirement enrollments, changes and/or terminations in a timely manner.

Provides General Retirement Information
Provides general retirement information to potential retirees in the absence of the Manager, Retirement & Records Services.

New Hire In-Processing
Meets with all new hires for in-processing; requests any additional paperwork and facilitates Great Start. This will include preparing new hire files.

Review Pre-Payroll Inquiries
Reviews pre-payroll queries to ensure all data is accurate prior to pay run.

Processes/Enters/Reviews PeopleSoft Data
Processes and enters/reviews data in PeopleSoft for all new hires, terminations, salary changes, transfers, and benefit changes (in coordination with OneUSG Connect - Benefits) in a timely and accurate manner according to the published payroll schedule. Reviews own data entry for accuracy.

Provides Highest Level of Customer Service
Provides highest level of customer service to campus employees, department managers, retirees and other AU business units as necessary to ensure accurate and timely processing of employee data. This will include coordination with OneUSG Connect - Benefits.

Explain TRS & ORP Retirement Plan Options for New Hires
Explain TRS and ORP retirement plan options to new hires; provides information to ensure the new hire can make an informed decision within the allotted time of 60 days; follows up with employee at the 30, 45, and 59 day interval to ensure employee has made a decision and appropriate forms are submitted.

Complete/Verify I9 Documentation
Completes Forms 1-9, verifies 1-9 documentation and maintains 1-9 files. Submits online investigation requests and assists with new employee background checks for students, temporaries and non-paid affiliates.

Generates and Provides Daily Queries
Generates and provides daily queries to colleagues within Benefits & Data Management, Managers and Director.

Employee Payroll Deductions
Reviews employee payroll deductions and process adjustments accordingly.

Assists all Employees with Benefits
Assists all employees with any questions, claims, and/or issues related to their benefits coverage.

Complete Clearance Process
Completes AU clearance process for all terminating employees.

Other Duties
Performs all other related clerical functions as assigned.

Required Qualifications

Educational Requirements
High school diploma or GED and two years of relevant experience.

Preferred Qualifications

Preferred Qualifications
Experience in Human Resources and/or Higher Education.

Knowledge, Skills, & Abilities

Detail-oriented with strong organizational skills.
Ability to maintain confidentiality and multi-task.
Ability to prioritize and manage conflicting deadlines.
Excellent interpersonal, written and verbal communication skills.
Proficient in Microsoft Office and other computer software/databases.
Ability to work independently, perform well under pressure, meet deadlines and exercise good judgment.

Shift/Salary/Benefits

Shift: Days/M-F

Pay Band: B6

Salary Minimum: $18.85/hour

Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position.

Recruitment Period: Until Filled

Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.

Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.

Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!

Conditions of Employment

All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.

If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.

Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.

For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.

All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.

Other Information

This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."

Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

Equal Employment Opportunity

Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.

How To Apply

Consider applying with us today!

Select University Faculty & Staff > External Applicants if you are a candidate from outside the university

Select University Faculty & Staff > Internal Applicants if you are a current university employee

If you need further assistance, please contact us at 706-721-9365

To apply, visit