Office Manager
Job Description
Job Description
Description:
HVH Mechanical is a leading mechanical services company dedicated to providing top-quality HVAC, plumbing, and mechanical solutions. We pride ourselves on delivering exceptional service to our clients while fostering a positive and collaborative work environment.
Position Overview:
We are seeking a highly organized and motivated Office Manager to join our team in Covington, GA. The Office Manager will play a key role in ensuring the smooth and efficient operation of our office. This role requires excellent communication, administrative, and leadership skills.
Key Responsibilities:
- Manage day-to-day office operations, including scheduling, correspondence, and administrative tasks.
- Drive office moral and managing billing and administration teams.
- Serve as the primary point of contact for internal and external communications.
- Coordinate and oversee office supplies, equipment maintenance, and facility management.
- Support accounting functions such as invoicing, accounts payable/receivable, and expense tracking.
- Assist with HR responsibilities, including onboarding new employees and maintaining personnel records.
- Maintain organized filing systems, both physical and digital.
- Collaborate with management to implement office policies and procedures.
- Provide administrative support to various departments as needed.
- 7+ years of experience in office management with a service company (preferably in HVAC or construction industry)
- Strong organizational and multitasking abilities.
- Excellent verbal and written communication skills.
- Proficiency in Microsoft Office (Word, Excel, Outlook)
- Knowledge of HVAC software
- Ability to work independently and collaboratively in a fast-paced environment.
- Strong problem-solving skills and attention to detail.
Benefits
- Health, dental, and vision insurance.
- Salary plus bonus
- Paid time off and holidays.
- 401k matching
- Opportunities for professional growth and development.
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