Executive Assistant to Deputy Superindent
- Strategic Support: Provide strategic support to the Deputy Superintendent in the execution of their responsibilities, including assisting with the development and implementation of organizational goals, initiatives, and policies.
- Calendar and Time Management: Manage the Deputy Superintendent's calendar, schedule appointments, and coordinate meetings, ensuring alignment with priorities and objectives. Oversee timekeeping processes for relevant departments, maintaining accuracy and compliance.
- Communication and Correspondence: Serve as the primary point of contact for the Deputy Superintendent's office, handling inquiries, emails, and phone calls with professionalism and discretion. Draft, proofread, and edit correspondence, reports, and presentations.
- Meeting and Event Coordination: Coordinate logistics for meetings, conferences, and events attended or hosted by the Deputy Superintendent. Prepare agendas, compile materials, record minutes, and follow up on action items as necessary.
- Board and Senior Cabinet Support: Assist in the preparation of agendas and materials for board meetings and senior cabinet meetings. Collaborate with stakeholders to gather relevant information and ensure timely distribution of documents.
- Information Management: Maintain organized electronic and physical filing systems for documents, records, and correspondence. Retrieve and disseminate information as needed, ensuring confidentiality and compliance with data protection regulations.
- Travel Arrangements: Make travel arrangements for the Deputy Superintendent, including booking flights, accommodations, transportation, and preparing itineraries. Manage travel expenses and reconcile reports in accordance with organizational policies.
- Administrative Assistance: Provide general administrative support, such as photocopying, scanning, filing, and ordering supplies. Assist with special projects, research, and initiatives as assigned by the Deputy Superintendent.
- Performs other duties as assigned.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
- Excellent communication skills, both written and verbal, with a strong attention to detail.
- Discretion and integrity in handling confidential information and sensitive situations.
- Strong organizational and time management skills, with a proactive and solution-oriented approach.
- Collaborative mindset and ability to work effectively both independently and as part of a team.
- Ability to prioritize tasks, manage multiple projects simultaneously, and meet deadlines in a fast-paced environment.
- Ability to work independently with minimal supervision.
- Ability to establish and maintain effective working relationships with other personnel and the public.
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