Preconstruction Coordinator
- Set up and maintain bid opportunities in relevant platforms and tracking systems.
- Distribute bid documents to subcontractors and stakeholders in a timely manner.
- Coordinate and schedule pre-bid meetings with internal and external teams.
- Manage and issue addenda during the bidding phase, ensuring all parties receive accurate updates
- Facilitate clear and timely communication between estimators, project managers, subcontractors, clients, and consultants.
- Serve as a point of contact for inquiries related to preconstruction activities and documentation.
- Distribute meeting agendas, notes, and follow-up items to stakeholders.
- Create and organize digital and physical project files.
- Upload and maintain current versions of project drawings, specifications, and other relevant documents.
- Ensure all project information is properly indexed, filed, and accessible to appropriate team members.
- Assist in the development and maintenance of preconstruction and bid schedules.
- Track key deadlines and milestones, notifying the team of upcoming deliverables or changes.
- Order office and project-specific supplies as needed.
- Process incoming and outgoing mail, including handling bid submissions and RFIs.
- Provide general clerical support including data entry, scanning, copying, and preparing reports.
- Organize and coordinate internal hand-off/transition meetings between preconstruction and construction teams.
- Prepare and distribute meeting materials to ensure a smooth and informed transition into project execution.
- Associate's or Bachelor's degree in Construction Management, Business Administration, or related field preferred or equivalent professional experience.
- 2+ years of experience in a construction or administrative support role, preferably in a preconstruction or estimating department.
- Strong proficiency in Microsoft Office Suite (Excel, Word, Outlook); experience with construction management software (e.g., Procore, PlanGrid, Bluebeam) is a plus.
- Excellent organizational and time-management skills.
- Strong written and verbal communication abilities.
- Ability to manage multiple tasks with competing priorities.
- Subcontractors & Vendors
- Business Development Department
- Preconstruction Department
- Marketing Department
- Demonstrate strong communication and collaboration skills in a team-oriented environment
- Meet deadlines and positively contribute to team goals while upholding company values.
- Take ownership of tasks and consistently deliver high-quality work.
- Proactively seek opportunities for growth and career development.
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