Assistant to the President

Assistant to the President

Allentown, PA

At Phoebe Ministries Allentown , we’re more than a workplace – we’re a community rooted in compassion and excellence, dedicated to enriching the lives of our residents.

Responsible for providing administrative support to the President/CEO, COO, and Senior Vice President, Operations. Coordinates work within the department as well as with other units and departments; reporting pertinent information to the immediate supervisor; responding to inquiries and requests from Board members, staff, and public.

Why You'll Love Working with Phoebe Ministries:

1. 🏥 Comprehensive Health Coverage – Health, Dental, Vision, and Life Insurance.
2. 💰 Competitive Pay – Earn rewarding pay for your skills and flexibility!
3. 📚 Tuition Reimbursement – Advance your career with our support.
4. 🕒 Generous Paid Annual Leave – PLUS the ability to sell back unused time twice a year!
5. 🎂 Paid Day Off for Your Birthday – Because your day is worth celebrating!
6. 🎉 Employee Appreciation Events – Anniversary awards, recognition gift cards, and more.
7. 🌟 Mission-Driven Culture – Join a team rooted in respect, integrity, and service.

Responsibilities for an Assistant with Phoebe Allentown:

1. Provide executive-level administrative support to the President/CEO and senior leadership.
2. Manage calendars, schedule meetings, coordinate travel, and handle correspondence.
3. Maintain organized and confidential filing, records, and board documents.
4. Prepare agendas, minutes, and materials for Board of Trustees and committee meetings; manage the Onboard portal.
5. Act as liaison between executives, board members, staff, and community partners.
6. Support special projects, research, reporting, and event planning.
7. Process accounts payable and manage office supplies and petty cash.
8. Serve as Corporate Notary of Public.

Requirements for an Assistant with Phoebe Allentown:

1. Bachelor’s degree in a related field of study preferred
2. Three years’ experience in related position preferred
3. Proficient with Microsoft Suite; proficient reading, writing, grammar, and mathematics skills; proficient customer service, interpersonal relations and communicative skills; proficient typing and data entry and computer skills; proficient note taking skills or ability to transcribe from recorded devices or other equipment; knowledge of and comfortable with the use of various office equipment.
4. Proficient organizational and time management skills.

Candidates who excel are those who can thrive in a positive and respectful Customer Driven Culture while embodying the organization’s Faith in Action Mission, Vision, and Values.

Phoebe is an equal opportunity employer