Software Asset Administrator

Job Description

Job Description

Our client is looking for a Software Asset Administrator for a contract role in Lawrenceville, GA. The role of the Software Asset Administrator is to actively manage software assets within the client. This includes planning, monitoring, and recording software license assets to ensure compliance with vendor contracts. The individual will assist in forming procurement strategies to optimize software spending across the organization. The Software Asset Administrator will also develop and make recommendations to improve procedures for tracking software to oversee quality control throughout their lifecycles. The Software Asset Administrator will report directly to the Asset Manager.

Skills:

· 5 years work experience in IT asset management, contract management or purchasing.

Preferred Experience:

· Solid working knowledge of software licensing agreements for the following vendors: Microsoft, Adobe, etc.

· Strong familiarity and technical competence with asset management software and/or inventory-tracking systems, such as Remedyforce Asset Management

· Solid working knowledge of current Software technologies

· General knowledge of contract regulations and laws

· Strong knowledge of accounting, finance, marketing, and logistics

· Strong attention to detail and accuracy

· Experience working both independently and in a team-oriented, collaborative environment is essential Can conform to shifting priorities in organization requirements, product demands, and purchasing timelines through analytical capabilities

· Persuasive, encouraging, and diplomatic

· Ability to deal tactfully with vendors, suppliers, and contractors who provide a broad spectrum of products and services

· Ability to elicit cooperation from a wide variety of sources

· Strong written and oral communication skills

· Strong interpersonal skills

· Strong attention to detail

· Adept at conducting research into product- and service-related issues

· Must be able to learn, understand, and apply new technologies

· Customer service skills are critical

· Ability to prioritize and execute tasks in a high-pressure environment

Responsibilities:

· Handle acquisitions requests submitted by departments by working, request tickets and initiating shopping carts

· Check budget information for accuracy and availability

· Conduct and report software asset reconciliation and audit activities on a timely basis, including financial, licensing, and maintenance/support reports

· Investigate software under consideration to determine ROI and total cost of ownership throughout the product lifecycle

· Monitor and analyze trends in software spending to make recommendations for the future, and to identify areas for possible savings and/or asset optimization

· Explore opportunities for maximizing or exploiting unused or partially used software assets to achieve full efficiency and ROI from organization resources

· Participate in the evaluation of the software asset management process Operational Management

· Track and maintain copies of software licenses, maintenance agreements, and vendor contracts, according to processes and procedures currently in place

· Enter all software licenses into the configuration management system and ensure information is up-to-date, accurate, and auditable

· Perform inventories and usage monitoring of all software assets and record all findings, changes, physical location, and incidences of support

· Research industry best practices and compare them against the organization’s practices to establish benchmarks for managing software assets

· Generate, distribute, and review relevant management reports

· Investigate and resolve exceptions and accuracy issues of the asset repository

· Research financial transactions for proof of purchase documentation

· Assist in other general asset management project.

· Other duties as assigned