Administrative Support Associate II

:

Class Summary

: This class is responsible for performing a wide variety of administrative support duties including ordering materials, entering shopping carts, processing financial transactions, filing, reporting, and data entry. This position interacts with visitors to the facility in person, through phone, and email. Visitors include the general public, vendors, and other service providers. General clerical duties such as filing and answering calls will also be required.

This position is located at the Yellow River Water Reclamation Facility in Lilburn, GA. Essential Duties:

• Provides administrative support, such as maintaining department and employee schedules, coordinating meetings and agendas, making travel arrangements, editing and preparing newsletters, brochures and basic reports, researching information, generating totals from calculations, and providing related support.
• Reviews, researches and enters information to department reporting systems. Maintains the department's personnel files, such as verifying and entering timesheets, tracking performance evaluations, performing background checks, and maintaining related personnel information.
• Prepares and processes personnel transaction forms.
• Assists with tracking budget and department information, such as maintaining balances, researching discrepancies, and preparing related financial reports.
• Preparing and processing of divisional annual budget. Collects monies, issues receipts, and balances monies received daily.
• Processes incoming and outgoing purchase orders, vouchers, price agreements, payments, and petty cash disbursements.
• Performs basic office duties, such as copying, filing, faxing, typing standard documents, preparing, sorting, and distributing mail and entering data.
• Provides customer support by answering phones, assisting walk-in customers, and researching and/or providing information to the public.
• Maintains, updates and ensures the accuracy of standard documents, records and accounts.
• Maintains the inventory of office supplies and orders materials as necessary.
• Performs other duties of a similar nature or level.

Knowledge of:

• Supervisory principles;
• General office principles and practices;
• Customer service principles;
• Ability to learn applicable laws, rules, and regulation;
• Basic accounting principles;
• Basic mathematical and statistical principles

The Grade for this position is B211. Minimum Requirements:

• High School Diploma, or G.E.D.,
• Two years of administrative support or related office experience
• or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

Preferred Qualifications:

• Eight years or more of administrative support or related experience

NOTE: The class specifications listed on this site are not the official class specifications for Gwinnett County and are subject to change.

Department of Water Resources The Gwinnett County Department of Water Resources is a publicly-owned utility, committed to providing excellent water, waste water and storm water services at the best possible value to the citizens of Gwinnett County. The department is widely recognized for service excellence in the operation of 2 water production facilities, 3 water reclamation facilities and 226 pump stations. In addition, DWR maintains 3,667 miles of water lines, 2,654 miles of sewer lines and 1,325 miles of storm water pipe. The Department of Water Resources takes pride in stewardship of the environmental resources entrusted to us and pledge to be responsible as we manage water as a limited, but renewable, resource. About Gwinnett County Welcome to Gwinnett County — one of America's fastest-growing counties for the past 20 years. Our dynamic and exciting county combines the best of big-city living with the comforts of the suburbs. The county's population in 2000 was about 588,448 and we've only continued to grow since then, with the population expected to reach one million by the year 2022. Gwinnett has many advantages, beginning with its location and road system. The county is just 45 minutes from Hartsfield-Jackson Atlanta International Airport and 30 minutes from downtown Atlanta. Thanks to this location, 80 percent of the U.S. population is within a two-hour flight. Georgia Highway 316 has been extended to Athens, reducing travel time to the University of Georgia to 25 minutes. Gwinnett's infrastructure includes more than 2,750 miles of roadways to provide excellent mobility for our residents. The County Administrator and County Attorney are appointed by the Board of Commissioners and serve at its pleasure. To implement the Board's policy directives, the County Administrator uses a management team consisting of members of his immediate staff and 14 department directors. The 14 departments that make up the executive side are Police Services, Fire and Emergency Services, Corrections, Communications, Support Services, Financial Services, Community Services, Human Resources, Information Technology Services, Law, Planning and Development, Water Resources, Child Advocacy & Juvenile Services, and Transportation. Each department is run by a director who is charged with managing operations in a manner which stresses the County's values. In addition to the executive side of County government, certain services are provided through Constitutional officers and independent elected officials. These external offices are created by the Georgia Constitution or through state law. In Gwinnett, they include the Sheriff, Tax Commissioner, District Attorney, Solicitor, Probate Court Judge, and Chief Magistrate. Vision Gwinnett is the preferred community where everyone thrives! Mission Gwinnett proudly supports our vibrantly connected community by delivering superior services. Values

Integrity: We believe in being honest, building trust, and having strong moral principles.

Accountability: We believe in stewardship, transparency, and sustainability.

Equity: We believe in fairness and respect for all.

Inclusivity: We believe in engaging, embracing, and unifying our communities.

Innovation: We believe in continual adaptation of technology, process, and experience.

Hiring Process

• Hiring Process
• FAQs

Gwinnett County is committed to creating a diverse workforce. As an Equal Opportunity Employer, we prohibit discrimination on the basis of genetic information (including sex), race, color, national origin (including ancestry), gender (identity and expression), sexual orientation, age, marital status, familial status (including pregnancy), disability, military or veteran status, religion, political affiliation, immigration status, homeless status, or any other category protected by law. For questions about recruitment, or to request a reasonable accommodation during the application, interview, or testing process, please call Human Resources at 770-822-7915 or email [email protected].

Our Benefits program is designed to support every aspect of our employees' lives, from physical and emotional to social and financial. Along with their salary, employees receive a variety of comprehensive benefits as part of their total compensation. On average, our employees' benefits are worth 48 percent of their base salary! In other words, employees would spend nearly half of their pay to purchase these benefits on their own. For employees' medical premium alone, the County contributes an average of 91 percent of the cost! Health

• Medical plans for active and retired employees
• Dental and vision plans
• Prescription drug plan

Wellness

• Onsite Employee Wellness Center
• 24/7 Employee Assistance Program (EAP)
• Immunizations
• Wellness education and incentive programs
• Annual wellness fair

Family and Career

• Training and professional development opportunities
• Family planning benefits
• Four weeks of paid parental leave

Time

• Annual/Sick Leave
• 12 paid holidays per calendar year
• 1 paid floating holiday per calendar year

Money

• Flexible spending accounts for medical and dependent care
• Health Reimbursement Arrangement (HRA) available
• Health Savings Account (HSA) available
• Retirement and Savings Plans
• 401(a) Defined Contribution
• 457 (b) Deferred Compensation
• Longevity pay
• Tuition reimbursement
• Financial education programs

Protection

• Basic, optional, and dependent life insurance
• Short-term and long-term disability
• Critical illness and accident insurance
• Hospital indemnity insurance
• Identity theft protection

To learn more about the Benefits offered at Gwinnett County