Project Coordinator
- Project Administration: Assist in planning and coordinating the administrative aspects of projects, including preparing and organizing documentation, tracking timelines.
- Project Management: Assist in project management by checking status of projects and outstanding tasks required to close projects.
- Communication and Coordination: Serve as a liaison between project teams, stakeholders, and clients. Organize and facilitate meetings, prepare agendas, take meeting notes, and follow up on action items.
- Documentation Management: Maintain accurate and up-to-date project files, records, and documentation, ensuring all necessary documents are stored and easily accessible in the Applications used.
- Scheduling and Calendar Management: Coordinate administrative project-related tasks, such as project status, project opening, closing and Invoicing.
- Budget Tracking: Assist with monitoring project budgets, tracking expenses, and ensuring that financial documentation is accurate and up to date.
- Process Improvement: Identify and recommend ways to improve administrative processes related to project execution, documentation, and communication. Work on progress tracking of projects with PSE, and other key performance metrics.
- Problem-Solving and Support: Address administrative challenges that may arise during project execution and assist team members in overcoming logistical obstacles.
- Event Planning, ordering of Laboratory Supplies
- Support Engineering teams with creation PO for Calibration of Equipment and coordination of scheduling
- Set up projects in PSE/ Close out projects in PSE
- Cooperating with B&R and Account Executives to ensure projects are opened in a timely manner
- Communicate delivery dates to customers
- Assign projects to project handlers according to their availability
- Ensure the engineering hours are entered and adequate info to close out projects
- Timely project invoicing
- Entering purchase requisitions in the TUV SUD system
- Work with local vendors on operational needs
- Support with ordering Office supplies and services
- Demonstrated ability to work independently and in a team environment.
- Demonstrated, excellent oral and written communication skills.
- Self-starter with a positive outlook and motivated attitude.
- Be aware that you are representing TUV SUD and professionalism, integrity and respect must be adhered to at all times during the inspections.
- Communicate with the Engineering and Sales staff in a controlled, friendly and professional manner.
- Associate’s degree in business administration, Management, or a related field (or equivalent work experience)
- 1-2 years of experience in administrative support or project coordination, preferably in a project-based environment.
- Strong organizational and time-management skills, with the ability to manage multiple tasks and priorities.
- Excellent verbal and written communication skills.
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and project management software (e.g., Asana, Trello, or similar tools).
- Attention to detail and ability to maintain accuracy in record-keeping.
- Ability to work well in a team and independently, while maintaining a positive and collaborative approach.
- While performing the duties of this job, the employee is occasionally required to, walk, stoop, kneel, crouch, or crawl, reach with hands and arms; always requires employee to sit, talk or hear, and use hands to finger, handle or feel. Position requires close vision.
- Ability and willingness to communicate frequently if required by telephone, fax and email and other communication tools to ensure that the organization’s business is completed effectively and in a timely manner.
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