Front Office Operations Coordinator — Construction

About the role

As the Front Office Operations Coordinator in our Covington, GA headquarters, you’ll be the welcoming face and the organizational engine of a busy construction office. You’ll balance reception, accounting support, onboarding, travel coordination, and general administrative work to keep the office running smoothly.

A day in the life

By 7:45 a.m., you’re on site, preparing the lobby and ensuring the phones, calendars, and supplies are set for a productive day. You greet vendors and visitors, direct calls to the right teams, and jump into expense processing and invoice filing for our finance group. Late morning may include booking travel—often reserving hotels with the company card—while the afternoon could shift to supporting a new hire’s onboarding checklist, organizing documentation, and lending a hand to project teams. Throughout the day, you’ll keep a close eye on office inventory so that essentials never run low.

Core responsibilities

• Serve as the first point of contact: welcome guests, manage incoming calls, and deliver professional front desk support.
• Process employee expense reports within the company’s accounting platform.
• Arrange travel logistics, including hotel reservations using the company card.
• Track, order, and replenish office supplies and maintain tidy common areas.
• Assist finance with invoice processing, filing, and related clerical tasks.
• Execute new-hire onboarding steps to ensure accurate, complete documentation.
• Maintain organized records and support day-to-day office operations.
• Provide administrative assistance to leadership and project teams as needed.

What you’ll bring

• Experience in administrative, front office, or accounting support (preferred).
• Clear communication, strong customer service, and excellent organization.
• Proficiency with Microsoft Office; exposure to accounting/ERP systems is a plus.
• Accuracy, attention to detail, and the ability to juggle multiple priorities.
• Professional, friendly, and approachable presence.
• Availability to arrive by 7:45 a.m. and remain until at least 4:00 p.m., with flexibility to stay later when needed.
• Exceptional reliability with minimal absenteeism.

Work environment & schedule

This is an on-site, front-office role at our Covington, GA location. You’ll interact daily with team members across the company, along with management, vendors, and visitors in a fast-paced construction setting.