PMO Manager

Job Description – PMO Manager - 3 - 6 Month contract to hire

Position Overview:

The PMO Manager is responsible for leading the organization’s Program Management Office (PMO), overseeing project governance, portfolio delivery, and demand management across multiple business initiatives. This role ensures alignment of projects with strategic objectives, effective resource utilization, and strong financial and operational oversight. The PMO Manager leads a team of PMO analysts and serves as a key partner to executive leadership, driving transparency, accountability, and delivery excellence across the project portfolio.

Key Responsibilities:

• Lead and manage the Project Management Office (PMO), including oversight of governance frameworks, standards, and best practices across all projects and programs.
• Oversee portfolio demand management, ensuring effective intake, prioritization, and alignment with business strategy.
• Ensure appropriate project staffing and capacity planning, aligning skilled project managers and resources to initiatives.
• Drive project initiation readiness, including validation of business cases, project plans, stakeholder engagement, and dependencies.
• Enforce adherence to stage gate processes and funding approvals, ensuring projects meet governance and quality standards.
• Monitor in-flight programs and projects to ensure alignment with business outcomes, timelines, and performance metrics.
• Prepare and deliver monthly and quarterly portfolio updates and executive reporting for senior leadership.
• Manage project and portfolio financials, including budgeting, forecasting, accruals, invoicing, and overall financial performance tracking.
• Oversee resource and budget planning, ensuring efficient allocation and expense management across the portfolio.
• Partner with Risk, Governance, and Performance Management teams to execute project quality audits and ensure compliance.
• Manage risk, audit, and control activities, including annual testing, remediation tracking, and control readiness.
• Address ad hoc requests from executives, stakeholders, and project teams, providing insights and resolving governance or delivery issues.
• Lead, mentor, and develop a team of PMO analysts and specialists, fostering continuous improvement and professional growth.

Qualifications & Experience:

• Proven experience leading a Program or Project Management Office (PMO).
• Demonstrated experience managing and developing PMO teams or project management professionals.
• Strong background in project governance, portfolio management, and demand planning.
• Extensive experience in project and portfolio financial management, including budgeting, forecasting, and performance tracking.
• Experience with project delivery methodologies, including Waterfall, Agile, and SDLC frameworks.
• Strong analytical, problem-solving, and executive communication skills with the ability to influence senior stakeholders.
• Demonstrated ability to manage complex, cross-functional initiatives in dynamic environments.

Technical Skills:

• Strong proficiency in Microsoft Office Suite (Excel, PowerPoint, Word).
• Experience with portfolio and project management tools (Planview preferred).
• Familiarity with data visualization and reporting tools such as Power BI.
• Experience with workflow and automation tools (e.g., Power Apps, Power Automate).
• Knowledge of financial tracking tools and reporting processes.