Executive Assistant to the Vice President of Campus and External Engagement

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About Us

Since our founding in 2005, Georgia Gwinnett College (GGC) has been dedicated to providing an exceptional educational experience to our students. At GGC, we believe that our students' success is our success, and we are committed to creating a culture that supports and uplifts them throughout their academic journey.

As a member of our faculty or staff, you will become part of a dedicated and passionate community of educators and professionals. Together, we work towards a common goal of empowering our students to achieve their full potential, both academically and personally. We take pride in our diverse student body, which represents a multitude of backgrounds, perspectives, and experiences. Whether you are involved in teaching or providing essential services, your contribution will make a significant impact on the lives of our students and the broader community.

In addition to our commitment to student success, we also value the well-being and professional growth of our employees. We offer a comprehensive benefits package, designed to support the diverse needs of our faculty and staff. From competitive compensation to health and wellness programs, professional development opportunities to work-life balance initiatives, we strive to create an environment where everyone can thrive and feel valued.

Located in the thriving community of Gwinnett County, GGC offers a rich cultural and social landscape that enhances the overall college experience. Our backdrop is a beautiful, modern 260-acre campus located just 30 miles northeast of downtown Atlanta. Our students and employees benefit from the close proximity to various local amenities, including shopping, dining, entertainment, and outdoor recreational opportunities. This vibrant community serves as an extension of our campus, providing a diverse and stimulating environment for personal and professional growth.

Join GGC and become part of a dynamic team that plays a pivotal role in shaping the lives and celebrating the achievements of our students. Together, let's make a positive impact and empower the next generation of leaders.

All members of the USG community must adhere to the USG Statement of Core Values, which consists of Integrity, Excellence, Accountability, and Respect. These values shape and fundamentally support our university's work. Additionally, all faculty, staff, and administrators must also be aware of and comply with the Board of Regents and Georgia Institute of Technology's policies on Freedom of Expression and Academic Freedom. More information on these policies can be found here: Board of Regents Policy Manual | University System of Georgia (usg.edu)

Job Summary

The Executive Assistant to the Vice President of Campus and External Engagement provides advanced, diversified, and confidential executive-level administrative and project support to the Vice President and to the Campus and External Engagement team. The Executive Assistant oversees and coordinates the day-to-day activities of the division office and is the principal point of administrative contact and liaison with internal and external constituencies. This individual is expected to play a key role in fostering a positive work environment with the expectation of continuous improvement and first-class customer service. The incumbent provides leadership to the Campus and External Engagement Division.

Responsibilities

1 - Serve as a member of the leadership team and as a central source of communication to the division, college community and external constituents 2 - Provide support to the Vice President in a wide variety of areas to meet deadlines; prepare and maintain schedules, travel documents and related forms; coordinate assignments and reporting; serve as the liaison to facilitate daily operations of the division and the Vice President; maintain all records and correspondence in support of the offices; function as a liaison between the Vice President and external contacts by utilizing good judgment in determining when to act independently and when to refer matters for further attention. 3 - Track, monitor and follow the progress of projects, action items, and strategies throughout the division; prepare and independently compose correspondence and documents for the Vice President 4 - Manage the division budget and budget related transaction including purchases, supplies, check requisitions and travel and expense reimbursements; oversee reconciliation and completeness of supporting documentation; position holds a P-Card 5 - Research and analyze information and assist leadership in preparing reports, presentations, publications and supporting materials 6 - Secure and maintain confidential information and act as a liaison between the division and internal and external stakeholders; Coordinate employment related actions for the division utilizing talent management, manager self services and performance systems; interface with division leadership and Human Resources throughout the selection process; manage support for new hires including onboarding, securing office space, equipment configuration and security access 7 - Perform related duties as assigned

Required Qualifications

4 Year / Bachelor's Degree from an accredited college/university 5+ years relevant experience

Preferred Qualifications

Experience in higher education Experience managing, planning, coordinating and implementing events

Knowledge, Skills, & Abilities

ABILITIES Experience and proficiency in a variety of Windows based computer programs including MS Outlook, Word, Excel and PowerPoint Ability to learn college operational, Human Resource and budget related systems Ability to understand issues, research and problem solve Ability to prioritize workflow and to direct the work of assistants and students Ability to promote process improvements to create institutional efficiencies Ability to interact effectively with constituents at all levels Ability to independently manage multiple and competing priorities while meeting deadlines Ability to maintain confidential and sensitive issues using judgment, discretion, and diplomacy Skills in interpersonal communications and relationship building Skills in verbal and written communications Skills in organizational and time management Collaborative and team-oriented skills with a commitment to student success and diversity are essential attributes for the individual in this position

Conditions of Employment

Hiring is contingent upon eligibility to work in the United States and proof of eligibility will be contemporaneously required upon acceptance of an employment offer. Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with Georgia Gwinnett College (GGC). Eligibility of employment is determined by GGC in its sole discretion, and includes but is not limited to confirmation of credentials and employment history reflected in your application materials; and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test. Offers are subject to the applicable federal laws, state laws, statutes, rules and regulations of this institution, and to the bylaws and policies of the Board of Regents (BOR) of the University System of Georgia (USG), which are available for your inspection upon request.

Equal Employment Opportunity

Georgia Gwinnett College is an equal employment, equal access, equal educational opportunity, and affirmative action institution. GGC does not discriminate on the basis of race, color, creed, age, religion, national or ethnic origin, sexual orientation, gender identity or expression, sex (including pregnancy or childbirth), veteran status or military status, genetic information, or disability in employment or admission or access to its programs and activities, as required by Title IX. Inquiries including anyone who feels they have been discriminated against should contact the Office of Equal Opportunity and Title IX compliance and direct concerns to the GGC Title IX Coordinator, Building B, Suite 3700, [email protected] or (678) 407-5085. For individuals requiring disability-related accommodations for participation in any event including the application, interview process, or to obtain print materials in an alternative format, please contact HR Payroll and Benefits at (678) 407.5054 or email [email protected].

Background Check

• Position of Trust + Education & Credit

Other Information

Due to the volume of applications, applicants may not receive a reply from the College unless an applicant is selected for an interview. Review of applications will continue until positions are filled. Georgia is an open records state.