Senior Manager, Strategic Planning & Program Management

POSITION: Senior Manager, Strategic Planning & Program Management

DEPARTMENT: Program Management & Engineering

PAYGRADE: 118 (E)

PAY: Min: $129,342/ Mid: $164,910 / Max: $200,480

DEADLINE: Open Until Filled

JOB SUMMARY:
The purpose of this position is to plan, direct, and oversee the operations and staff of the Program Management Division of the Program Management and Engineering Department; to identify and plan capital projects; to provide project management support for those projects; to oversee the administration of the On-Demand Engineering Services Master Service Agreements; and to develop and manage the CCWA Strategic Master Plan.

ESSENTIAL JOB FUNCTIONS:

Manages and evaluates assigned staff; develops and oversees employee work schedules to ensure adequate coverage and control; compiles and reviews timesheets; approves/processes employee concerns and problems and counsels or disciplines as appropriate; assists with or completes employee performance appraisals; directs work; acts as a liaison between employees and the Engineering Director; and trains staff in operations, policies, and procedures.

Organizes, prioritizes, and assigns work; prioritizes and schedules work activities in order to meet objectives; ensures that assigned employees have the proper resources needed to complete the assigned work; monitors status of work in progress and inspects completed work; consults with assigned staff to assist with complex/problem situations and provide technical expertise; provides progress and activity reports to management; and assists with the revision of procedure manuals as appropriate.

Oversees design, plan review, and construction of all major CCWA capital improvements and additions to the water, sewer, and stormwater piping systems and water and water reclamation treatment facilities; manages consulting and construction procurements and contracts; and coordinates with other departments to assist in completion of planning, assessment, design, and construction projects as needed.

Oversees major strategic planning initiatives for CCWA including the strategic master plan, asset management, environmental permitting, interdepartmental projects, and watershed management.
Assists the Engineering Director with preparation of the annual operating and capital budget as well as financial planning relative to Strategic Master Plan projects.

Communicates with the CCWA Board and public regarding planning, construction, and procurement issues; communicates with CCWA Board regarding approval and status of engineering projects.
Facilitates and fills data requests from engineers that could include historical technical documents, reports, drawings and coordination for SCADA data, plant operating data, data (financial/asset data), GIS data (mapping), CMMS data (work order), Customer Information System data, etc.

Provides technical guidance on projects using an understanding of CCWA water withdrawals, discharges, water plants, wastewater treatment plants, distribution system, conveyance system, permits, and asset management practices to support execution of strategic master plan projects.

Reviews construction contractor payment applications, engineering invoices, progress reports to ensure invoices align with project status, deliverables, and contractual rates.

Serves as a liaison to engineering firms engaged in planning, permitting, designing, and constructing improvement projects for the CCWA; coordinates the preparation and management of project work scopes and budgets; directs consultants in the delivery of projects; and reviews and approves consultant and contractor invoices for projects.

Manages projects and provides other necessary support to CCWA departments and staff; evaluates designs and manages construction of water production, water reclamation, water, sewer, and stormwater systems improvements; and directs CCWA staff in the delivery of projects.

Develops and maintains business processes for developing scopes of work, obtaining approval for projects, and executing projects; utilizes established capital funding and financial procedures for planning capital projects.
Identifies and coordinates project scope, critical path tasks, funding requirements, interim project goals, project contingencies, and other project management tasks; creates and coordinates project documentation, project budget, and project bid specifications; monitors expenditures; coordinates and updates project schedules; monitors project progress and adherence to objectives and contract specifications; and prepares and submits required reports and updates.

Represents projects internally for all CCWA concerns; consults with CCWA staff, contractors, engineers, and other officials to review status of projects, review/resolve problems, receive advice/direction, and provide technical expertise and recommendations.

Coordinates project meetings, communications, and work activities between key business units, project teams, government agencies, and other participants; assists in resolving problems or conflicts; recommends solutions to problems and facilitates implementation; and prepares and/or executive summaries and reports for presentation to CCWA officials, boards, and others as requested.

Coordinates planning, development, and implementation of CCWA master plan, asset management, and interdepartmental projects; participates in related financial planning and budget activities; monitors and updates strategic plans and work priorities; and participates in requests-for-proposal (RFP) teams.
Performs other assigned duties.

MINIMUM REQUIREMENTS TO PERFORM WORK:

Bachelor’s Degree in Engineering or a related field; eight (8) years of related work experience in planning and project management of water, sewer, and stormwater systems including lead or supervisory experience; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.

Must be able to demonstrate proficiency in performance of the essential functions and learn, comprehend, and apply all CCWA or departmental policies, practices, and procedures necessary to function effectively in the position.

Required Licenses/Certifications:

Valid Georgia driver’s license.

PHYSICAL DEMANDS:

This position classifies the physical exertion requirements as sedentary work involving lifting no more than 10 pounds at a time and occasionally lifting or carrying articles like docket files, ledgers, and small tools. Although a sedentary job is defined as one which involves sitting, a certain amount of walking and standing is often necessary in carrying out job duties. Jobs are sedentary if walking and standing are required occasionally, and other sedentary criteria are met.
Tasks may involve some pushing and/or pulling of objects and materials of light weight; tasks may also involve extended periods of time at a keyboard or work station.

WORK ENVIRONMENT:

Essential functions are regularly performed without exposure to adverse environmental conditions.
Work is performed in a dynamic environment that requires sensitivity to change and responsiveness to changing goals, priorities, and needs.

At CCWA, it is our policy to provide equal employment opportunities to all employees, including temporary employees, and applicants for employment based on qualifications, abilities, and merit. Therefore, CCWA prohibits discrimination against employees, applicants or any other legally covered persons because of race, color, religion, national origin, age, sex (including pregnancy, sexual orientation and gender identity or expression), citizenship, genetic information, disability status, past, current, or prospective membership in the uniformed services or any other characteristic protected under applicable federal, state, or local law. This policy applies to all terms and conditions of employment, including, but not limited to job advertisements, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, benefits, and training.

Clayton County Water Authority has the right to revise this position description at any time and does not represent in any way a contract of employment.