Administrative Assistant opportunity - Remote

Indotronix is seeking a Learning & Organizational Effectiveness Coordinator for a Job Opportunity in

Job Title: Learning & Organizational Effectiveness Coordinator

Location : Remote

Duration : 12+ Months Contract
Max Pay: $15.67/hr

Position comments:

This position can be worked remotely

Shift - FIRST

Job Description :

Learning & Organizational Effectiveness Coordinator


Reporting to the Associate Director, Learning, the Learning & Organizational Effectiveness (L&OE) Co-Ordinator will support the execution and development of the L&OE strategy for Collins, with a focus on coordinating all learning activities, including managing the learning calendar and ensuring all events run smoothly from start to end.

Primary Responsibilities
Reserve classroom space
Create sessions in Workday Learning
Work with on-site contact for local logistic needs including room set-up, A/V needs, training materials (e.g. flipcharts, markers), etc.
Partner with the Assoc. Director, Learning to track registration & make cancellation decisions
Schedule session pre-call where necessary
Place catering orders
Download roster from WDL and share with facilitators
Manage and track inventory of materials (order supplies, print participant materials, etc.)
Send pre- and post-session manager and participant communications
Email Manager, Employees and Co-Pilot reminders, guidebook and links to survey
Respond to manager and participant questions/concerns via HR, L&OE or RFT mailboxes
Input completions in LMS and other files/spreadsheets as appropriate
Pull reports from Service Now
Retrieve new hire email addresses from Workday
Add participants to portal
Create Zoom links
Run Zoom attendance report
Send, tabulate, and communicate pre- and post-survey results
SharePoint administration
Manage internal chargebacks
Manage the L&OE Mailbox
Assist the L&OE facilitators on expense reports/booking travel, when needed
Compile L&OE inputs & metrics for Data Book
Raise POs and track invoices
Run new employee reports in Workday and filter, as needed
Appropriately format, upload to and download data from CVent

Required skills:

Strong planning and organizing skills

Prior experience managing learning events

Strong skills using Microsoft Office applications Qualifications and Experiences We Value

Workday learning administration experience

Education Qualification :
Education typically acquired through advanced education (e.g. Bachelor)