Administrative Assistant

Administrative Assistant
Pooler, GA

Job Summary
We are seeking a highly organized and proactive Administrative Assistant to contribute to smooth daily office operations. This role involves managing a wide range of administrative tasks in a fast-paced environment, allowing the EA to focus on strategic priorities. The ideal candidate is detail-oriented, professional, and able to work under pressure with short deadlines.

Key Responsibilities

• Manage office supplies by monitoring inventory, placing orders, and coordinating equipment maintenance
• Prepare coffee and stock conference rooms according to visitor forms to ensure an excellent customer experience
• Order, set up, and serve catered lunches for meetings as requested
• Plan and coordinate meetings, including preparing agendas, reserving rooms, and setting up facilities
• Ensure meeting spaces are fully prepared and ready for use
• Draft and compose professional emails, memos, and internal communications
• Respond to general inquiries and route requests to the appropriate department or individual
• Organize and maintain physical and digital filing systems for easy retrieval
• Greet and welcome scheduled visitors and direct them appropriately
• Arrange and manage travel schedules and reservations as needed
• Provide administrative support to other departments as time permits
• Perform additional duties as assigned to support overall office operations

Additional Responsibilities

• Adhere to all company safety policies and promptly report unsafe conditions
• Participate in team initiatives to support departmental and company goals
• Foster a positive, collaborative, and professional work environment
• Communicate clearly and effectively with employees at all levels
• Maintain confidentiality and safeguard sensitive information
• Uphold the highest standards of honesty, integrity, and professionalism

Qualifications & Skills

• Knowledge of general office procedures, including filing, scheduling, and correspondence
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint)
• Strong organizational and time-management skills with keen attention to detail
• Excellent written and verbal communication skills
• Customer service–oriented mindset with professionalism in all interactions
• Experience coordinating travel arrangements and itineraries
• Ability to troubleshoot minor issues and work independently
• Comfortable using office equipment (printers, scanners, video conferencing tools)
• Team-oriented, flexible, and adaptable to changing priorities

Education Requirements

• High School Diploma or equivalent (required)
• Post-secondary education preferred , such as an associate degree or coursework in business administration, office management, or a related field

System One, and its subsidiaries including Joulé, ALTA IT Services, and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.

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Ref: #223-Eng Orlando

System One, and its subsidiaries including Joulé, ALTA IT Services, TeamPeople, and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.