Fleet Procurement Coordinator
- Rental Procurement
- Coordinate procurement, deployment, and return of rental equipment.
- Ensure timely billing closure and complete documentation for returned rentals.
- Lease Units
- Work closely with leasing partners to monitor equipment deployment and location accuracy.
- Track repairs and damages related to accidents to support timely lease returns.
- Equipment Movement
- Partner with Fleet Team stakeholders and Operations to plan and execute equipment relocations across sites.
- Equipment Reconciliation
- Perform routine audits to reconcile asset locations with database records.
- Database Management
- Maintain up-to-date and accurate asset location data.
- Record key data points such as refurbishment dates and site-specific registrations.
- Geotab Management
- Assist in the procurement and installation of Geotab telematics units.
- Ensure accurate zoning and configuration within Geotab systems.
- Startup Support
- Input equipment details into Smartsheet for new site launches.
- Coordinate rental requirements and manage returns for startup sites.
- Support Operations for startup-related equipment relocations.
- Participate in weekly divisional startup meetings, as needed.
- Tag & Titling
- Maintain vehicle title records and ensure consistency with asset ownership.
- Handle registration for new units, renewals, IRP (International Registration Plan) documentation, and plate/card replacements.
- Conduct in-person visits to tag offices when necessary.
- Change Order Processing
- Prepare and manage change orders related to equipment updates.
- Ensure the fleet database is promptly updated to reflect changes.
- Experience: Prior experience in fleet coordination, procurement, or logistics preferred.
- Education: High school diploma or equivalent required; additional education in business administration or related fields is a plus.Strong collaborative skills, with the ability to work effectively across departments such as Fleet, Safety, Finance, Legal, and Operations.Excellent written and verbal communication skills.
- Proficient in Microsoft Office Suite (Excel, Outlook, Word); experience with Geotab is a plus.
- Highly organized with keen attention to detail.
- Ability to prioritize and manage multiple tasks in a dynamic environment.
- Customer service-focused mindset and a commitment to operational excellence.
- Occasional local travel to the Corporate Office or visits to tag/titling offices may be required.
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