Secretary

Job Description

Job Description

Position: Executive Administrative Assistant Construction Sector

We are seeking a highly organized, proactive, and experienced Executive Administrative Assistant to provide comprehensive support for our construction company's executive team and daily operations. The ideal candidate will be a self-starter with exceptional organizational and communication skills, deep proficiency in modern office technology, and a proven ability to manage complex schedules and documentation critical to the construction industry.

Key Responsibilities

1. Document Management and Digital Proficiency

* Expert-level use of Microsoft Excel and Google Sheets for tracking project budgets, compiling expense reports, managing inventory lists, and preparing complex data for presentation.

* Draft, proofread, and finalize a wide range of documents including contracts, proposals, RFPs, safety manuals, and internal memos.

* Maintain a highly organized and secure digital and physical filing system for all corporate and project-related documents, ensuring quick retrieval and compliance.

* Create and manage Google Docs, PowerPoint presentations, and other digital materials used for client meetings and internal reporting.

2. Client and Communication Management

* Serve as the primary point of contact, professionally handling all incoming and outgoing communications, including phone calls, emails, and correspondence with clients, subcontractors, vendors, and regulatory bodies.

* Draft high-quality, professional correspondence for the executive team, ensuring clarity, accuracy, and appropriate tone, especially when dealing with sensitive contract or payment matters.

* Schedule and coordinate internal and external meetings, including booking conference rooms, setting up necessary technology (video conferencing), and distributing agendas.

3. Administrative and Operations Support

* Manage the executive team's calendars, prioritizing appointments and proactively identifying and resolving scheduling conflicts.

* Process and track invoices, purchase orders, and expense reports, working closely with the accounting department.

* Order and maintain office supplies and manage office equipment (printers, copiers, etc.).

* Assist with the onboarding process for new hires, ensuring all necessary documentation is completed and filed.

Qualifications and Requirements

* Minimum of 5 years of progressive experience as an Executive Assistant, Senior Secretary, or similar role. Experience within the construction, engineering, or real estate development industry is highly preferred.

* Demonstrable expert proficiency in the Google Workspace (Docs, Sheets, Slides, Calendar, Gmail) and Microsoft Office Suite (Word, Excel, PowerPoint).

* Exceptional written and verbal communication skills with a strong command of grammar and professional business terminology.

* Proven ability to handle confidential information with discretion and integrity.

* Superior time management and organizational skills with the ability to juggle multiple priorities and meet tight deadlines in a high-pressure environment.

* Associate's or Bachelor's degree preferred, or equivalent practical experience.

This description emphasizes both the level of experience you're looking for and the specific technical skills (XL/Google Docs) that are non-negotiable for your office needs.

Looking for someone who is bilingual.

Providing services to Georgia and Florida. We are bringing a new value and creativity to all construction,residential and commercial with experience of over 25 years. We are professionals who are perfectionist. We have grown a huge clientele and are looking to hire additional employees to continue to grow our business and goals.

Company Description

Providing services to Georgia and Florida. We are bringing a new value and creativity to all construction,residential and commercial with experience of over 25 years. We are professionals who are perfectionist. We have grown a huge clientele and are looking to hire additional employees to continue to grow our business and goals.