Property Maintenance Specialist

Job Description

Job Description

Position Summary:

The Maintenance Specialist plays a vital role in the daily operations of a private family estate, ensuring a safe, organized, and welcoming environment. This position blends household support & logistical coordination. The PM will oversee the upkeep and repair of residential properties, ensuring they are safe, functional, and well-maintained for residents. There is a primary schedule Monday-Friday, 7:00 am-5:00 pm. The role requires flexibility, discretion, and a proactive approach to service. Occasional travel is required, sometimes on short notice.

Key Responsibilities:

• Farm upkeep
• Daily Operations & Household Support
• Review priority list and assignments with the Property Manager
• Diagnose and repair issues with property systems (electrical, plumbing, HVAC, appliances)
• Implement and manage preventative maintenance schedules for equipment
• Coordinate and manage external contractors for specialized tasks like HVAC maintenance, electricians, plumbing and major repairs
• Manage and track work orders, ensuring timely completion and efficient resource allocation
• Perform daily walkthroughs to identify and address maintenance or cleaning needs (pressure washing)
• Run errands and assist with seasonal projects as needed
• Maintain detailed records of all maintenance activities, including repairs, preventative maintenance, and expenses
• Assist Master Carpenter on property projects as needed
• Fostering a positive work environment and promoting continuous improvement
• Family & Personal Care Support
• Assist in pet care when needed
• Occasionally assist with light personal care tasks
• Assist with vehicle support for the fleet (Fuel, dealership runs, etc.)
• Sanitize appliances such as ice makers, beverage stations, filters
• Take out trash and recycling; reset bins
• Secure the property, ensuring all doors are locked (except designated pet access points)

Seasonal & Travel-Related Duties:

• Assist with planning and setting up for seasonal events (e.g., pool parties, volleyball, poker nights)
• Assist with coordinating Holiday decorations (Halloween & Christmas)
• Maintain outdoor amenities such as fireplaces, grills, and bars
• Help with gardening tasks and compost maintenance
• Travel as needed

Qualifications:

• Professional demeanor with discretion and a high level of integrity
• Flexible, dependable, and comfortable managing a wide variety of tasks
• Physically capable of lifting up to 50lbs., climbing stairs and ladders, and assisting with active tasks
• Comfortable working around pets and in a household with other staff members
• Valid US driver’s license and legally compliant to live and work in the US
• Reliable personal transportation
• Proficient in Microsoft Word, Outlook, and Excel; familiarity with Monday.com and
• Concur is a plus

Education: A high school diploma or GED is typically required, with post-secondary education often preferred.

Experience: Relevant hands-on maintenance experience and prior supervisory or managerial experience are crucial. Specific experience in residential property maintenance, HVAC, plumbing, electrical, and structural repairs is also valuable.

Certifications: While not always mandatory, certifications like Certified Maintenance Manager (CMM), Certified Apartment Maintenance Technician (CAMT), and Certified Maintenance & Reliability Professional (CMRP) can enhance qualifications. Training programs in maintenance management principles, leadership, and safety are also beneficial.

Skills: Essential skills include technical knowledge, leadership, problem-solving, communication, organization, adaptability, budgeting, computer proficiency, knowledge of safety regulations, and customer service

Compensation & Benefits:

• Competitive compensation based on experience
• Benefits package including health, 401k and PTO
• Covered travel expenses when accompanying the family
• Opportunity for growth within a collaborative and supportive private estate team