Office Manager/Bookkeeper - Family Promise

Office Manager/Bookkeeper

Our Mission:
Family Promise of the Coastal Empire is a non-sectarian, not-for-profit organization dedicated to
ending the crisis of homelessness faced by families in the Coastal Empire region by partnering
with public and private agencies, religious congregations, and community volunteers to provide
shelter, case management, and mentoring services leading to self-sufficiency.
Job Description:

FUNCTION AND PURPOSE OF POSITION

The role of the Office Manager/Bookkeeper is to handle the day-to-day office operations with a focus on
efficiency and time management. The Office Manager/Bookkeeper will be responsible for developing intra-
office communication protocols, streamlining administrative procedures, inventory control and assisting
the ED with maintaining the fiscal integrity of the organization.

DEVELOPMENT

The Office Manager/Bookkeeper will work with the Executive Director and Treasurer as necessary to
assist in fundraising efforts and grant writing. Assisting in the writing of grant proposals by supplying the
necessary financial information and budget evaluation. Assisting with the accounting and bookkeeping
responsibilities for fundraising events.

RESPONSIBILITIES

The following list of responsibilities is not meant to be all-inclusive and may be adjusted to meet program
needs.
?-? Develop and maintain an efficient and updated accounting system for all facets of the organization.
?-? Compile reports and financial statements.
?-? Maintain invoices, bills, contracts and correspondence.
?-? Maintain accurate administrative and personnel records and documents.
?-? Record and distribute meeting minutes as assigned by ED.
?-? Prepare monthly reports for the Finance Committee and Board of Directors to include Profit and
Loss Statements and Balance Sheets as well as cash flow statements and analysis.
?-? Reconcile Bank Statements.
?-? Monitor fiscal and monthly reporting of all grants/contracts.
?-? Maintain donor relationship and communications
?-? Work with the auditor during the annual audit and 990 preparations.
?-? Coordinate training and business travel.
?-? Supervises administrative support staff

?-? Oversees day to day operations of the facility to include office and building supplies & maintenance
and upkeep.
?-? Other duties as assigned by the ED

QUALIFICATIONS

?-? Bachelor’s degree
?-? A minimum of 5 years of progressive leadership experience in finance and accounting roles and a
minimum of 3 years in nonprofit accounting
?-? Experience with QuickBooks for nonprofits
?-? Knowledge of contract and grant management & reporting
?-? Proficiency in Microsoft Office suite
?-? Experience with scheduling, budgeting and payroll
?-? Excellent written and verbal communication skills
?-? Comfort with fast-paced environment and deadlines
?-? Experience with Customer Relationship Management platforms a plus