Office Manager (Accounts Payable)

Office Manager (Accounts Payable)

Industrial / Manufacturing Environment

Position Summary:

We are seeking a highly organized and detail-oriented Office Manager with strong Accounts Payable experience to support daily operations in a fast-paced industrial setting. This role is responsible for managing financial transactions, vendor relationships, administrative functions, and ensuring smooth office operations while maintaining accuracy and compliance.

The ideal candidate thrives in a structured, production-driven environment and understands the rhythm of manufacturing operations, vendor billing cycles, and job cost tracking.

Key Responsibilities:

Accounts Payable & Financial Duties:

• Process high-volume vendor invoices accurately and timely
• Perform 3-way matching (purchase order, receiving, invoice)
• Code invoices to correct general ledger accounts
• Prepare and process weekly check runs and ACH payments
• Reconcile vendor statements and resolve discrepancies
• Maintain accurate AP aging reports
• Assist with month-end close and financial reporting
• Support audits and maintain documentation compliance

Office Management & Administrative Duties:

• Oversee daily office operations in an industrial setting
• Manage office supplies, service contracts, and vendor relationships
• Support payroll processing and timekeeping coordination
• Maintain employee files and onboarding documentation
• Assist leadership with reporting and operational support
• Coordinate with production, purchasing, and warehouse teams
• Ensure compliance with company policies and procedures

Qualifications:

• 3+ years of Accounts Payable experience (industrial or manufacturing environment preferred)
• 2+ years of office management or administrative leadership experience
• Strong understanding of purchase orders, job costing, and inventory systems
• Proficiency in accounting software (QuickBooks, Sage, NetSuite, or similar ERP systems)
• Strong Microsoft Excel skills
• High attention to detail and organizational skills
• Ability to multitask and prioritize in a deadline-driven environment
• Professional communication skills