Assistant Director Grants Management Office

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Please see Special Instructions for more details.

Please fill complete the application in entirety ensuring that you do not include references such as "see resume" or other similar references. The application for employment should be considered an official document.

• Supports the Executive Director of the Grants Management Office (GMO).
• Leads and supervises GMO staff performing pre and/or post-award activities for sponsored projects in assigned departments and/or units.
• Monitors workload distribution and redistributes tasks, as appropriate.
• Provides guidance to team members, as appropriate.
• Understands and applies federal and MSM rules in the management of effort allocation for individuals compensated whole or in part from sponsored awards.
• Applies costing rules and regulations to sponsored projects.
• Analyzes information and formulates conclusions.
• Ensures strong levels of customer service to faculty and departments/units being served.
• Addresses issues that violate performance levels with internal GMO staff and with departments and/or faculty.
• Lead to coordinate inter-team meetings to facilitate collaboration between the pre-award and post-award teams.
• May perform pre-award and/or post-award activities in support of the GMO.
• May perform pre-award activities related to the preparation and submission of sponsored proposals, including budget preparation and reviewing applications to ensure compliance with sponsor's guidelines and MSM's policies and procedures. May also assist with annual and interim progress reports.
• May perform post-award activities to include setting up payroll distributions, requesting subcontracts and working with other participant's institutions, gathering approval for and issuing PANs (Provisional Account Numbers), monitoring award budgets and expenses, preparing award finance reports for PIs, preparing and routing no cost extension requests, preparing CAS exceptions for approval, submitting journals and redistributions, reviewing subcontracts and associated purchase orders, subcontract invoices, preparing interim Financial Status reports for Grants & Contracts, reviewing effort reports and facilitating certification processes, preparing final Financial Status Reports for sponsors, perform activities related to the closing of awards, and requesting inactivation of FOAP.
• Performs related responsibilities as required.

**The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified. Minimum Qualifications Education:

• Bachelor's degree from a regionally accredited college or university

Experience:

• Five years of related grants and contracts experience in an academic setting
• Demonstrated knowledge of sponsored awards administration
• Highly detail oriented, executes with precision and accuracy.
• Strong interpersonal and communicative skills;
• Proficiency in multi-tasking, time management, and in establishing and organizing priorities
• Experience supervising others

Preferred Qualifications

• Master's degree
• Seven years relevant research administration experience in an academic setting
• Certified Research Administrator
• Three (3) years supervisory experience

Closing Date Open Until Filled Yes Special Instructions to Applicants Please fill complete the application in entirety ensuring that you do not include references such as “see resume” or other similar references. The application for employment should be considered an official document. Job Duties

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• * What is your highest level of completed education?
  • High School/GED
  • Associate's Degree
  • Bachelor's Degree
  • Master's Degree
  • EdD, MD, PhD, DrPH, JD

• * Please describe your experience in managing employees and the number of employees you have managed.

  (Open Ended Question)

• * Describe your previous experience related to grants and contracts accounting, ensuring that you provide the length of time associated with that experience as well as your scope of involvement. [Do Not Indicate See Resume - your written response is required.]

  (Open Ended Question)

• * Please provide your salary requirement. Do Not Enter Negotiable, a specified salary range is required. Not providing a salary requirement will result in your application being incomplete and will not be considered.

  (Open Ended Question)

Applicant Documents

Required Documents

• Curriculum Vitae or Resume

Optional Documents

• Cover Letter

• Other Document