Site Administrative Assistant

Job Title: Site Administrative Assistant

Location: Alpharetta, GA 30022

Duration: 6 months + Contract

Rate: $24 Hourly

Fully Onsite role

Description:

ONSITE

• The Site Administrative Assistant provides essential administrative support to ensure smooth and efficient office operations. This role involves a variety of tasks including managing work orders, room setups, shipments, catering requests, office supplies, room reservations, and event coordination.
• % of Time Complete and manage Work Order Requests. Handle room setup requests and follow up to ensure proper arrangements. Process FedEx package shipments. Order and maintain office supplies inventory, as requested. Manage room reservations and ensure proper setup for meetings and events. Assist in event management, including planning, coordination, and support.
• Manage food and catering requests, including setup and cleanup for meetings and events. Includes accurately updating and tracking monthly requests, placing orders and ensuring pickup/delivery occurs on time. Processing additional requests, such as orders for paper products, utensils, etc. are included
• Expense Management: Create and submit detailed monthly expense reports using Concur, ensuring accuracy and timely submission in compliance with company policies.
• Distribution List Maintenance: Manage and update all Supply Chain distribution lists, including the addition of new employees and removal of former employees to ensure effective communication.

Workplace Coordination:

• Maintain and update office floor plans to reflect current seating arrangements.
• Create personalized name plates for new hires and promptly remove name plates for employees who have left the company.

Requirements:

• Serve as a backfill for the local administrative assistant when needed. Perform other duties as assigned.
• Years and Type of Experience (Provide the minimum years and type of experience required): Minimum Experience in event and/or meeting management. Previous experience in a similar administrative role. Familiarity with office management procedures and basic work prioritization
• Skills and Abilities Minimum: Strong customer service orientation. Demonstrates initiative and is action-oriented. Enjoys working as part of a team. Ability to manage multiple tasks and prioritize effectively. Excellent organizational and communication skills. Detail orientated Motivated to learn new skills Take ownership of projects and see them through from start to finish Reliable employee that takes pride in their work
• Proficiency in MS Office (MS Excel and MS Outlook, in particular)

Education Level/Degree: (Please clarify if equivalent experience is acceptable with no degree) High school diploma or equivalent required.