Administrative Manager II

Administrative Manager II Location Atlanta, GA (Georgia Tech area) :

About Us

Overview Georgia Tech prides itself on its technological resources, collaborations, high-quality student body, and its commitment to building an outstanding and diverse community of learning, discovery, and creation. We strongly encourage applicants whose values align with our institutional values, as outlined in our Strategic Plan. These values include academic excellence, diversity of thought and experience, inquiry and innovation, collaboration and community, and ethical behavior and stewardship. Georgia Tech has policies to promote a healthy work-life balance and is aware that attracting faculty may require meeting the needs of two careers. About Georgia Tech Georgia Tech is a top-ranked public research university situated in the heart of Atlanta, a diverse and vibrant city with numerous economic and cultural strengths. The Institute serves more than 45,000 students through top-ranked undergraduate, graduate, and executive programs in engineering, computing, science, business, design, and liberal arts. Georgia Tech's faculty attracted more than $1.4 billion in research awards this past year in fields ranging from biomedical technology to artificial intelligence, energy, sustainability, semiconductors, neuroscience, and national security. Georgia Tech ranks among the nation's top 20 universities for research and development spending and No. 1 among institutions without a medical school. Georgia Tech's Mission and Values Georgia Tech's mission is to develop leaders who advance technology and improve the human condition. The Institute has nine key values that are foundational to everything we do: 1. Students are our top priority. 2. We strive for excellence. 3. We thrive on diversity. 4. We celebrate collaboration. 5. We champion innovation. 6. We safeguard freedom of inquiry and expression. 7. We nurture the wellbeing of our community. 8. We act ethically. 9. We are responsible stewards. Over the next decade, Georgia Tech will become an example of inclusive innovation, a leading technological research university of unmatched scale, relentlessly committed to serving the public good; breaking new ground in addressing the biggest local, national, and global challenges and opportunities of our time; making technology broadly accessible; and developing exceptional, principled leaders from all backgrounds ready to produce novel ideas and create solutions with real human impact.

Department Information

About Georgia Tech

The Georgia Institute of Technology (Georgia Tech) is one of the nation's leading research universities, providing a focused, technologically based education to more than 40,000 undergraduate and graduate students. Georgia Tech has many nationally recognized programs, all top-ranked by peers and publications alike, and is ranked in the nation's top ten public universities by U.S. News and World Report. It offers degrees through the Colleges of Architecture, Computing, Engineering, Sciences, the Scheller College of Business, and the Ivan Allen College of Liberal Arts. As a leading technological university, Georgia Tech has more than 100 interdisciplinary research centers that consistently contribute vital research and innovation to America's government, industry and business. Visit

About the Office of Undergraduate Education (OUE)

Under the leadership of the Vice Provost for Undergraduate Education, the Office of Undergraduate Education (OUE) challenges students to become accomplished learners who can make meaningful connections among work, study, and community. We connect curricular and co-curricular offerings to support students in developing a strong foundation for success, during college and after. We do this through the efforts of our faculty, professional staff, and students, and we strive to create and maintain a welcoming, respectful, and inclusive educational and work environment. Visit About the Career Center The Career Center includes the Career Operations Team, which includes event planning, administrative support, and IT; the Undergraduate Career Education Team, which provides resources to undergraduate students to support their searches for full-time employment after graduation, such as help with the exploration, selection, and pursuit of meaningful careers; career counseling; resume writing interview tips, etc. and the Employer Connections team, which leads the effort to grow and maintain the elite brand and the diverse set of employers engaging the Georgia Tech campus. The center also shares responsibility (dotted line reporting) with and provides operational support to the Undergraduate cooperative education (Co-op) and Internship programs (with the Office of Experiential and Engaged Learning) and the Graduate Career Services and Internship Programs (with Graduate and Postdoctoral Education). Other Variables Reporting to the Assistant Director of Business Operations in the Office of the Vice Provost for Undergraduate Education, this position will primarily support administrative operations in the Career Center. In addition to the duties noted above, the focus of this role includes (but is not limited to): administrative policies and procedures, HR processes and transactions; facilities coordination for Career Center Units; student employment processes and policies; travel and professional development processes and policies; IT management; and other operational support as assigned. The position oversees the day-to-day operational management of OUE's Career Center including supervising front desk personnel and providing assistance when needed for students and others who interact with our offices as well as staffing and ensuring converge during all GT business hours. The position will also be part of OUE's administrative team and will provide operational and administrative support across OUE, as needed. The ideal candidate must be an exceptionally detail-oriented individual with outstanding organizational skills to manage and prioritize a complex workload; possess an advanced understanding of administrative and operational processes and functions; have strong oral and written communication skills; have proactive decision-making and problem-solving skills to respond to high-pressure situations and competing priorities; and have excellent customer service skills, working positively and productively with all levels of internal and external faculty, staff, students, and administrators, as well as employers. The person must be a proven manager, able to work both independently as well as be able to cultivate a strong team environment. For the application, a cover letter is required that outlines how your experiences align with this role's duties and should include at least 3 professional references (references will not be contacted without prior notification). Skills testing will also be part of the interview process for those who advance to the final stages of the search.

Note on Working Time

This position must be available to work standard GT business hours M-F, 8-5 (or 7-4 or 9-6), as well as some evenings as weekends based on student programs and with advanced notice. The first 3-6 months of employment are fully in-person/on site. Following this, some telecommuting will be available in accordance with OUE's guidelines. We are looking for hardworking professionals who are dedicated to undergraduate education and make students the top priority to join our organization of talented, energetic, and creative team members.

Georgia Institute of Technology is committed to recruiting and retaining top talent and fostering a sense of community where all have an opportunity to grow, develop, innovate, and thrive. That commitment is embedded in our operations and reinforced in the Institute's values set forth in our strategic plan: students as our top priority and we strive for excellence, thrive on diversity, celebrate collaboration, champion innovation, safeguard freedom of inquiry and expression, nurture the well-being of our community, act ethically, and are responsible stewards of our resources.

Job Summary

Supervise and coordinate administrative services within a large campus unit. Areas of responsibility can include administrative affairs associated with human resources, purchasing, budgets and financial records and general clerical support within the unit. Responsible for setting employee goals, assessing employee performance, providing feedback, and making pay recommendations. This position will interact on a consistent basis with: unit management and staff. This position typically will advise and counsel: unit management and staff. This position will supervise: assigned unit administrative personnel.

Responsibilities

Job Duty 1 - Develop and implement unit administrative processes and procedures consistent with overall Institute administrative policy Job Duty 2 - Define and communicate administrative staff duties; monitor performance and provide feedback Job Duty 3 - Supervise the maintenance of unit financial records Job Duty 4 - Oversee unit human resources administration, including transaction processing, time reporting and records maintenance Job Duty 5 - Supervise and coordinate direct administrative support to unit management Job Duty 6 - Organize and supervise unit records management function Job Duty 7 - Coordinate unit purchasing activities including preparation of purchasing documents, ordering and maintaining supplies, etc. Job Duty 8 - Schedule and organize meetings and other events Job Duty 9 - Perform other duties as assigned

Required Qualifications

Educational Requirements Bachelor's Degree in Business Administration or related field or equivalent combination of education and experience Required Experience Six to eight years of job related experience

Preferred Qualifications

Preferred Education:

• Master's degree in business administration, Higher Education Administration, Leadership Development, or a related field strongly preferred

Preferred Qualifications/Skills:

• Event planning experience
• Outstanding organizational skills and ability to prioritize and multi-task in a fast-paced environment
• Professional experience in a research university setting
• Advanced MS Office knowledge and skills: Spreadsheeting, Power Point, Document Management
• Experience with HR functions (e.g. hiring, onboarding) and HR systems/software, OneUSG Preferred
• Experience with Financial transactions and software, Workday preferred
• Advanced written and oral communication
• Project Management

Knowledge, Skills, & Abilities

SKILLS This position requires supervisory and organization skills, knowledge of general office administrative processes and practices, records management and event planning. Use of office related computer applications is required.

Equal Employment Opportunity

The Georgia Institute of Technology (Georgia Tech) is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for all. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, or services. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities.

Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of race, ethnicity, ancestry, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. This prohibition applies to faculty, staff, students, and all other members of the Georgia Tech community, including affiliates, invitees, and guests. Further, Georgia Tech prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract.

All members of the USG community must adhere to the USG Statement of Core Values, which consists of Integrity, Excellence, Accountability, and Respect. These values shape and fundamentally support our University¿s work. Additionally, all faculty, staff, and administrators must also be aware of and comply with the Board of Regents and Georgia Institute of Technology's policies on Freedom of Expression and Academic Freedom. More information on these policies can be found here: Board of Regents Policy Manual | University System of Georgia (usg.edu).

Background Check

Successful candidate must be able to pass a background check which will include a credit check. To obtain Georgia Tech's background check policy, please visit:

Note: This position does require a purchasing card (P-Card) and is required to pass a credit check.

Essential Duty : The use of a Purchasing Card has been identified as an Essential duty for the position. Results of the credit check will be used to make employment decisions including hiring, retention, promotion or reassignment.

Other Information

Additional Information Specific to the Program

Responsibilities:

• Experience supervising and managing administrative professionals.
• Advanced knowledge of core Microsoft office suite (Excel, Word, PowerPoint).
• Advanced ability to manage and utilize online/remote platforms including MS Teams and Zoom.
• Exceptional organizational skills with high ability to manage multiple priorities in a fast-paced environment. Banner or other student information systems